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Regular City Council Meeting Monday, April 10, 2017 Page 8 of Task 2 before going out to bid; with Mayor Roe agreeing that his concern was for City Council review at the conclusion of Task 2 but before letting the project go out for bid. City Attorney Gaughan noted the need to redraft the scope of services to clearly reflect that. From his perspective, Mayor Roe restated his understanding that once HCM was done with the scope of services in Tasks 1 and 2 only, unless the city contracted separately for additional services, this motion only authorized to proceed with Tasks 1 and 2, and preparation of plans and specifications, but not authorizing staff to proceed to bids, which he understood to be Task 3 and not part of t o- night’s request for consideration or part of this motion. City Manager Trudgeon clarified that the scope of the contract for service needed to be revised to indicate that change. Mr. Brokke agreed with City Manager Trudgeon’s comments and staff’s unde r- standing of how the process was meant to proceed; with completion of Tasks 1 and 2, and at that po int to take the project out to bid, with those bids then brought back to the City Council for their consideration and approval/denial; and subs e- quent construction administration then done only if the project was accepted; but not part of tonight’s action. Mr. Brokke reported that HCM had made that part of their original proposal, but clarified that it had not been accepted by staff, nor was staff recommending it at this point; with Mayor Roe suggesting that needed to be more clearly integrated into the agreement. Mayor Roe restated the motion, as amended, clarifying that it was to complete Tasks 1 and 2, and at the end of Task 2, specific action would be required on the part of the City Council to consider whether to go out for bids at that point. Councilmember McGehee stated that her understanding was a key part of the mo- tion would be the check-in at the conclusion of Task 1; with HCM presenting a clearer picture of what the actual building was intended. Mr. Brokke clarified that the intent would be for HCM to provide images or building sketches at that point; and advised that if the City Council was interested, the architect could come back with that information. Mayor Roe read Task 1 and 2 from Attachment B, opining that a lot of info r- mation should be available at the end of Task 1 that is not now available; opining that was the information the City Council was seeking. Roll Call Ayes: McGehee, Willmus, Laliberte, Etten and Roe.