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Regular City Council Meeting Monday, May 22, 2017 Page 16 Roll Call Ayes: Laliberte, McGehee, Willmus, Etten and Roe. Nays: None. d. Discuss Options for Recording Secretary Services for City Meetings Assistant City Manager Rebecca Olson reviewed potential options for recording secretarial services as detailed in the RCA; and in lieu of the upcoming retirement of current Recording Secretary Sheila Stowell, seeking direction of the City Council going forward. Specific to the City Council and Planning Commission with action items on the floor, Councilmember Willmus opined that it was nice to have someone serving in-person as a recording secretary for potential formulation of motions on the floor to ensure they are current and properly recorded at the time of the vote ra- ther than after-the-fact. Therefore, Councilmember Willmus stated his preference for someone sitting at the dais for those meetings. However, for advisory com- missions, Councilmember Willmus noted that TOSS had worked well in the past, causing him no concerns in undertaking other advisory meetings. For clarification purposes sought by Mayor Roe, Councilmember Willmus con- firmed that he would like to see someone serving the Planning Commission as soon as possible and certainly before year-end 2017. Councilmember McGehee stated that she was willing to go ahead with TOSS for all commissions, including the Planning Commission; as long as the City staff was absolutely clear on any and all motions made. Councilmember McGehee noted the availability of Community Development Department staff available at those Commission meetings to oversee formal actions and avoid major confusion, as well as the availability of the web cast for reference if and when needed. Councilmember Laliberte stated her interest in having someone serve in-person for City Council and Planning Commission meetings to retain the ability to con- firm and clarify formal actions. City Manager Trudgeon clarified that Ms. Stowell would continue to serve the REDA through the end of 2017. Councilmember Etten agreed with Councilmember Willmus, especially with the work of the City Council, REDA, and Planning Commission, that someone should be available in-person. If staff members are available from the Community De- velopment Department to monitor the Planning Commission meetings, Coun- cilmember Etten agreed with having TOSS serve, even though he would prefer someone to serve in-person. However, Councilmember Etten stated his concern that City Manager Trudgeon not be tasked with worrying about the minor meeting details rather than being an active participant in City Council discussions at a