CC_Minutes_2017_0814 - Laserfiche WebLink

Home

Regular City Council Meeting Monday,August 14,2017 Page 5 als) and combined totals from the two vendors submitting complete and respon- sive bids. As noted on pages 2 and 3 of the RCA, Mr. Brokke provided a sum- mary of the expected future total project costs beyond those base bids and alter- nates (e.g. furniture/equipment, technology/security, temporary quarters, asbestos removal, and green relocation) as well as a 5% construction contingency. Staff recommended the low bid of Jorgenson Construction as shown on lines 34—37 of the RCA, and funding sources (page 3, lines 81 — 104) with and without Alter- nates. As an addendum to the RCA, City Manager Trudgeon provided a detailed list of funding sources, amount available and staff recommended funding for each of those sources, again with and without Alternates. Mr. Trudgeon recommended a 15-year internal loan using funds from the Street Replacement Fund in the amount of $1,038,900 to complete funding beyond dedicated monies available in other sources, resulting in a$70,000 annual allocation to reimburse those funds. If the project proceeds as scheduled, Mr. Brokke reviewed the proposed schedule and potential next steps as (RCA, page 5, lines 200- 217) and requested City Council actions tonight. At the request of Councilmember Laliberte, Mr. Brokke clarified the $88,000 planning/management costs, with the initial budgeted amount for all design cost (e.g. material testing) with $47,700 that would complete the HCM contract for $285,000. Specific to the proposed schedule, Councilmember McGehee asked if all those components had firms in place to complete them; with Mr. Brokke responding that they were not at this time, but that verbal quotes had been received pending City Council approval for actual commitments to comply with the aggressive pro- posed schedule. Mayor Roe offered an opportunity for public comment, with no one appearing to speaking for or against. City Council Deliberation Councilmember McGehee thanked staff for putting things together in terms of es- timated revenue and for a much clearer breakdown than had been provided in the past. Along those lines going forward, Councilmember McGehee stated that she would continue to question anticipated amounts to be laid out in the Capital Im- provement Program (CIP) that for her personally was an area that continued to re- ceive inadequate attention related to annual maintenance and replacement projec- tions. Councilmember McGehee stated her ongoing interest in seeing the city provide for a program to set aside monies annually to build up to these large ex- penditures to avoid significant outlays of one-time funds. While seeking that as a goal, Councilmember McGehee expressed her appreciation for the CIP submitted with this proposed project.