2017_0719_HRIEC Packet - Laserfiche WebLink

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Human Rights, Inclusion and Engagement Commission Minutes June 21, 2017 Draft Minutes Page7 of10 They support a Youth Commissioner, but may need to discuss how they can broaden that roleto be part of engagement as well. They co-hosted Race: The Power of Illusion, which was a three-part video series with the Roseville Library. Their 2016-2017 work plan also included planning two mental health forums to discuss elder mental health and find ways to coordinate efforts with Teens for Human Rights at Roseville Area High School. The Commission co-sponsored an event with the High School instead of starting a culturalfestival. CommissionerHolub and other former Community Engagement Commission (CEC) members provided an update on the CEC work plan and the following information: Exploring Opportunities for Involving Underrepresented Communities This was a broad policy project that had just gotten started and is also a priority of the Council. It would be important to have some sort of focus on this topic. Organize Community Engagement Commission Documentation This is less important to this new Commission. Increase Participation in City Initiatives They wantto always be on top of what the City is trying to do, engage at the proper time, and be part of planning in order to help.It is their job to advise the Council. It was suggested the group be notified several months of a project so that they can build relationships and identify community stakeholders before the project begins. Councilmember Laliberte pointed out the City needs tomake sure the group is involved in thevery early stages of suggested engagement and be involved in the community engagement process of the Comprehensive Plan. It is important they know about upcoming projects, and while they may not be the ones to always do the outreach, they could advise staff on it. Ms. Olson suggested this group continue to build relationships within the community regardless of if it is for a particular project.It was suggested they have one person monitor another Commission; however, by the time things are discussed at a Commission meeting, planning is well underway. Create Community Engagement Tool Box This was to provide the City with a list of tools or astandard check list, and would be a good long-term goal. Provide Feedback to Other Outreach Efforts by the City The City Council expressed interest in developing a project plan for a City Open House and a Welcome Packet. Regarding the City Open House, this is an opportunity for people to come to City Hall, learn about City leadership, and meet other City departments. A project plan was created, but never made it to the Council. Councilmember Laliberte commented both Roseville U and the Open House will need to have some sort of a project plan to move forward in the future.They had begun discussions on what a Welcome Packet could look like, and that could be reintroduced to this Commission. Direct Engagement Activities They presented aPhoto Project to the Council, and they agreed it was a good idea. It would be a contest held by the City where people can submit photos on a particular theme, and the pictures would be displayed in a public place. It provides an opportunity for people to get involved with the City as well as for