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Regular City Council Meeting Monday, September 18, 2017 Page 2 Tracking Report (Attachment A) Mayor Roe suggested that anytime the commission felt the need to address or seek further City Council guidance on a topic that they should ask staff to add that topic to a future City Council agenda, whether that involved an additional joint meeting or if representatives of the commission attended the meeting to speak to a topic. Councilmember Willmus agreed that anytime the commission felt there was a City Council action required or if they needed further direction, the commission's staff liaison should bring that to the City Council's attention. Councilmember Willmus also agreed that, if follow-up to the commission was not occurring by staff liaisons, then the commission should feel free to approach the City Council as individual citizens during public comment opportunities. Councilmember McGehee suggested that the commission's follow-up occur dur- ing a work session format to ensure adequate discussion of issues. Councilmember Laliberte concurred that the commission could reach out to indi- vidual City Councilmembers with or for feedback and thought; and agreed that a work session format provided a great opportunity to talk through things as you're moving them forward to us. However, if the commission needed a specific deci- sion, Councilmember Laliberte suggested they could also attend a regular meet- ing, whether as a full commission or via representatives allowing for individual and collective City Council feedback, no matter how often those opportunities presented themselves. Mayor Roe noted the infrequency of work sessions, typically once a month when possible, clarifying that in order to ensure discussions occurred, they didn't need to be only in the work session format if they were time-sensitive issues needing immediate attention on the next available agenda. Chair Schroeder noted the City Council's full agendas and some of the meaty items being reviewed by the commission that may require more than one meeting with the City Council to ensure sufficient direction was received before proceed- ing. Commissioner Harold reviewed specifics of items on Attachment A, noting the columns including when recommendations were initially presented to the City Council, their current status, and asked if any of those apparently pending items could be closed. Commissioner Harold advised that this would prove helpful for both the commission and City Council in tracking the commission's charge. Mayor Roe expressed appreciation for the commission's development of this tool, even though the capital improvement program (CIP) piece may be more challeng- ing to track. Mayor Roe noted that CIP strategies included partially-implemented items, some already acted on, and some requiring future action; and suggested