2017-11-2_PR Comm Packet - Laserfiche WebLink

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To:Parks and Recreation Commission From:Lonnie Brokke Date:October 24, 2017 Re:Notes for Commission Meeting onThursday November 2, 2017 1.Introductions Public Comment Invited 2. Approval of Minutes of the October 3,2017Meeting 3. Enclosed is a copy of the minutes ofOctober 3, 2017.Please be prepared to approve/amend. RequestedCommissionAction:Approve/amendmeeting minutes of October 3, 2017 Cleveland Avenue Park Planning Community Open House 4. Your Thursday, November 2 meeting will be a part of the Cleveland Avenue Community Park Planning effort at theFairview Community Center 1910 West County Road B. This will be an open house format and will give you an opportunity to participate in community discussionabout the process and preferred concept. Nametags will be available for you and, if you can, please wear your Parks and Recreation Commission polo shirts. Thecommunityopen house will begin at 6:00 p.m.and will continue until around 7:30 or so (flexible) at which time you can convene into a meeting to conduct any remaining agenda items for the Commission. CTV will be thereto tape the evening and replay later. In your packet is a copy of the initial concept optionsand the preferredconcept. The room will be set up with easels holding the concept options,thepreferred concept and very preliminary cost estimates. There will be a suggestion box and a flip chart available for those wishing to make a park name suggestion.You will eventuallyconsideran appropriate nameto recommend for the park(similar will be done with the Marion Street site) later. In your packet is a policy on naming city facilities as a reference guide. The community planning process has included the following: Tuesday, August 29 community meeting to hear opportunities and brainstorm (62 attendees) Thursday, October 5 concept design review hearing comments(54 attendees) Thursday, November 2 preferred concept master plan On-line, phone call, website, information at City facilities, individual meetings have also been encouraged, offered and utilized All planning and public engagement strategiesinvolve gathering information and feedback in a variety of methods. Very preliminary construction cost estimates for the base planare $230,000. An additional 55% ($126,500) may occurif others (construction manager) manage this project. At this point,it is the belief of staff that by managing this project in-house, the park could be build for approximately $250,000. Requested Commission Action: Participate in theCommunity Open House by sharing plans and listeningtocomments from community