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Regular City Council Meeting Monday, March 26, 2018 Page 14 Recess Mayor Roe recessed the meeting at approximately 7:39 p.m., and reconvened at approximately 7:42 p.m. b. Receive Finance Commission Recommendations Mayor Roe welcomed the members of the Finance Commission (FC) and noted the purpose of their presence tonight is to review and bring forth recommenda- tions on a number of policy recommendations. Finance Commission Chair Robin Schroeder briefly introduced the purpose of the FC recommendations and noted that each member present will cover a bullet point included in the Council report. Commissioner Malcolm McRoberts introduced the first topic, the City's CIP poli- cy: • The Finance Commission recommends that the Council revise the City's Capital Investment Policy to incorporate a CIP Priority Rank- ing process and assign priority rankings to individual categories or items in the CIP. Commissioner McRoberts reviewed the City's existing capital replacement poli- cy. The FC believes the policy should be amended to instruct staff to use and cat- egorize the capital improvement requests using one of the stated categories. The recommendation centers on replacing the word "considered" with "categorized". He noted the purpose is not to set the rules and tell the Council what to do. The goal is to get the data recorded so the Council and community can see how the spending is happening in those categories. The effort required to record that data is minimal. It should not take more than 5 minutes per project and will give in- formation as to how much money is going into each of the categories. Councilmember McGehee stated there is no problem doing this, but she is not sure if it is rigorous enough, and wondered if it really gives the City additional light on what has been done or moves the City closer to sustainability. Commissioner McRoberts stated HIPPA compliance was discussed earlier in the Council meeting. As an example, that might require IT investment, for data stor- age. All the FC is doing is put categorization in place to see how much is being spent. He believes there needs to be more, the next level down. But this is an ef- fort to get some level of consistency and to build on it moving forward. Mayor Roe noted an earlier Council discussion focused on category 2 and that it applies to almost everything in the CIP. Some items in the CIP fall into category 1 and also are in category 2. There are some things that are new projects that are not in the CIP. That was the challenge previously: if this was just assigning