2018_0516_HRIEC Packet - Laserfiche WebLink

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Human Rights, Inclusion and Engagement Commission Minutes April 18, 2018 —Draft Minutes Page 14 of 16 Commissioner Subramanian suggested they ask what represents Roseville. Commissioner Beltmann inquired if the intent is to gather information or use it as a fun way to engage people. They could have a coloring contest for kids and use that time to conduct a survey with their parents. Commissioner Subramanian suggested they include a prepaid survey in the newsletter where people can answer questions, tear it out, and send it back to the City. This will be useful to gather information from the whole community since not everyone attends Party in the Park. Chair Holub noted Party in the Park is not the only way they intend to get feedback. Commissioner Beltmann stated they need to decide whether their focus is to collect information or just have fun. She suggested they do a puppet shows that educates the community on what the HRIEC is all about. Ms. Olson stated they could provide education on a specific topic. Since this will be done by the HRIEC, she suggested they bring ideas to the next meeting for finalization. Chair Holub inquired if staff or Commissioners would help out in the booth. Commissioner Beltmann inquired what the ground rules were around the event. Chair Holub responded they do not need to have a booth and space is limited in the park. Ms. Olson stated this year their only option would be a booth due to timing and there is not a budget for the event. She suggested they include other ideas in planning for 2019. A Commissioner Peterson explained the booth was staffed in two or three hours shifts from 9:00 a.m. to 4:00 p.m. There was a steady stream of people until later in the afternoon. The booth had two large tables with a tent over it. Ms. Olson explained the tables were provided by the City and the tents were provided by members of the Commission. The Commission agreed to bring ideas to the May meeting. Staff will send out a survey to see who is available from other Commissions to staff the booth prior to this meeting. d. Essay Contest Ms. Olson reported the 54 essays received were narrowed down to the top 15. Commissioners ranked the 15 essays and the scores are included on page 62 of the meeting packet. Based on the scores, there were several ties. Historically, the top three essays receive a prize and up to three honorable mentions have been designated. The top three essays are invited to read their essays out loud at the Council meeting, and there is a reception prior to the Council meeting for