2018_0321_HRIEC Packet - Laserfiche WebLink

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Attachment C Debrief from Joint Meeting partnering with to focus on the most important elements, through the HRIEC's determination of criteria and making recommendations accordingly. Mayor Roe asked that the HRIEC consult the Uniform Commission Code throughout the process, seeking City Council approval as outlined. Mayor Roe suggested that, based on tonight's feedback from the City Council, the HRIEC take the draft action plan back and develop a final updated action plan to present to the City Council for their review and approval. In conclusion, Councilmember Laliberte reported that council members and staff had learned from other entities (e.g. LMC, Metro Cities, etc.) that there is a "spectrum of participation," and suggested that the HRIEC should review that concept; suggesting that the HRIEC inform the City Council of ways that they and/or staff could get better information to the HRIEC of how staff could identify points or projects for residents to be aware of where a project was at in the process. Councilmember Laliberte opined that this was part of the learning or educational process for residents, staff and the City Council to involve residents and other stakeholders on the decision-making process to avoid frustration or lack of knowledge about a project concerning them. Councilmember Laliberte asked that the HRIEC find a way to attain that deeper engagement early-on in the process for decisions before the City Council. Referencing the enabling ordinance (Attachment B) for the HRIEC, Councilmember Etten noted .their charge to look at and make recommendations about the bigger engagement picture, such as improvements made to the land use notification process and open house by developers, to determine if there were other or better ways to improve that communication effort. Councilmember Willmus concurred with Councilmember Etten's comments. Mayor Roe welcomed comment from the HRIEC related to tonight's feedback. Commissioner Djevi asked the City Council collectively for their three objectives for the HRIEC's first year work plan. If specific to human rights and equity, Commissioner Djevi asked what specific things the HRIEC should try to do; stating that for him reaching out to under-reached communities was his priority and how to get them more engaged. Basically, Mayor Roe opined that it came down to the HRIEC's action plan and what they could achieve as they checked things off their list of objectives. Councilmember Etten stated that Commissioner Djevi's concern with under-reached groups was absolutely what the City Council was looking at to improve city processes to connect with people. Councilmember Etten referenced typical meetings where those attending didn't necessarily represent the city's diverse population; and therefore he saw that as part of the "advise/engage" objective to develop timing and tools as a high priority on the action plan. While appreciating Commissioner Djevi's question, Councilmember Laliberte opined that she didn't see that priority in the information provided by the HRIEC tonight; but clarified that this was indicative of what she and Mayor Roe were suggesting: not for the HRIEC to get those under-reached communities to attend meetings or events,but to make recommendations for city staff, advisory commissions, or the City Council to use as best practices and tools to use to do a better job. Councilmember Willmus agreed with the comments of Councilmember Laliberte; asking how to channel outreach pieces and how to attain that "advise" objective that remained illusive for the last 4-6 years as initially undertaken by the HRC.