2018_0321_HRIEC Packet - Laserfiche WebLink

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Attachment C Debrief from Joint Meeting the HRIEC from past practice and may take some adjustment, but referenced the Uniform Commission Code stating that any subcommittees will be approved by the City Council. If assigning a smaller group to review essays before they arrive at the full body, Mayor Roe opined that he considered this a task and not part of deliberation or issue-recommendations. Councilmember Laliberte noted the agreement on the Essay Contest; and suggested that if the HRIEC had specific recommendations for subcommittees or rationale in doing so, that when bringing their work plan back in final form, they provide that information to the City Council at that time. HRIEC Feedback/Concluding Comments Chair Holub thanked the City Council for their comments; however, she expressed concern about restricting HRIEC subcommittees that may limit their work and make them less productive and able to provide as many recommendations for the City Council and city. Chair Holub opined that this wasn't what individual commissioners had signed up for, to work on one project at a time, but instead preferred to be efficient, suggesting that by curtailing involvement it may come to that outcome. Commissioner Carey agreed with Chair Holub, and based on her tenure with the HRC and new focus of the HRIEC, noted that different members of the HRIEC had stronger passions in different areas. Referencing the HRC historically, Commissioner Carey noted that by allowing different members to speak to their particular area of expertise, it allowed the commission to accomplish a lot more due to that passion, even when the former HRC wasn't fully staffed. Commissioner Djevi noted that whenever a subcommittee was created by the HRIEC, they always reported to the whole commission at which time discussions ensued. Commissioner Groff suggested that the HRIEC find some middle ground, recognizing the various perspectives being expressed, and making subcommittee work more accessible through advance notice, holding them publicly at City Hall, and posting agendas and minutes/notes to allow for more transparency. Mayor Roe clarified that he wasn't as concerned with posting or accessibility of subcommittees, but was more concerned that the reports of subcommittees get into the packets made available right away and not showing up, as current practice, on the day of the meeting. As emphasized to staff for those items coming before the City Council, Mayor Roe noted that as much as possible complete information be made available in the packet for the City Council and public. Councilmember McGehee opined that individual commissioners could submit and share those items they were passionate about with the full group. However, Councilmember McGehee stated that she saw subcommittees as an association of 2-3 people working on one task; and stated that she would rather fail to accomplish as many activities as proposed versus not having transparency. Councilmember Willmus clarified that his concern was with 3-4 commissioners doing the work basically to completion and then bringing the package to the full commission, curtailing broader discussion. Councilmember Willmus noted a number of advisory commissions working on complex issues without the need for subcommittee involvement. Councilmember Willmus opined that a better way was needed to formulate ideas prior to a report by providing discussion amongst the broader group that may not be