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Attachment C <br /> Debrief from Joint Meeting <br /> Roll Call <br /> Ayes: Willmus, Etten,McGehee,Laliberte and Roe. <br /> Nays:None. <br /> Subcommittees of Advisory Commissions in General <br /> Councilmember Laliberte noted some investigatory or homework tasks that may be needed between <br /> monthly meetings, observing that it sometimes worked well for someone outside the meeting to make <br /> calls, perform research or make contacts; then reporting back to the full body for a more robust <br /> conversation based on that information. Councilmember Laliberte stated that she felt strongly that when <br /> interviewing candidates for commissions, the City Council was looking for diverse viewpoints to provide <br /> for healthy debate, opining that when the full commission was unable to participate, they and the <br /> community were missing out. <br /> Councilmember Willmus stated his strong feeling that, even with larger groups like the HRIEC, all <br /> commissioners should be involved in discussions from their genesis through fruition as recommendations <br /> moved up to the City Council for action. When appointing members to a commission, Councilmember <br /> Willmus also stated that he looked to varying backgrounds and opinions. When asking Assistant City <br /> Manager Olson for a breakdown of subcommittees before tonight's meeting, Councilmember Willmus <br /> noted that all areas the various groups were working on were important. However, Councilmember <br /> Willmus stated that he wanted all commissioners to be working on them; possibly meaning that such an <br /> aggressive work plan was not feasible, but beyond a task force to look at a certain issue if and when <br /> indicated, he was not supportive of discussions outside a full commission meeting. If any task force or <br /> subcommittee meetings were held, Councilmember Willmus stated his preference that they be made <br /> available for public observation by the community, and on a set schedule if ongoing meetings. <br /> Councilmember Willmus asked that commissions err on the side of openness and transparency for the <br /> benefit of all. <br /> At the request of Councilmember McGehee, City Attorney Gaughan advised that the city held advisory <br /> commissions to the same standards of the City Council when a quorum of members was available. <br /> In general, Councilmember Etten agreed with the comments of Councilmembers Laliberte and Willmus, <br /> and whether or not a subcommittee met and met noticing requirements, at a minimum asked that notes be <br /> taken and made part of any agenda packet materials coming back to the full commission and/or the City <br /> Council, and that they be posted on line as well. Councilmember Etten opined that was an important part <br /> of being open and transparent. Councilmember Etten stated that he was skeptical of the need for most <br /> subcommittees, but recognizing that one person may be tasked with researching a topic for the benefit of <br /> all members and making that information known to the full body. Councilmember Etten opined that the <br /> only exception may be the annual Essay Contest given the realistic time to filter them. However, in <br /> general, Councilmember Etten stated that he didn't see business being done well through subcommittee <br /> work. <br /> As he previously noted, Mayor Roe stated that he was not concerned with several commissioners taking <br /> on a research topic but agreed with the general consensus of the City Council that deliberation and <br /> discussion should occur with the full commission. Mayor Roe recognized that this would be a change for <br />