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Human Rights, Inclusion and Engagement Commission Minutes October 18, 2017—Draft Minutes Page 6 of 10 Commissioner Manke suggested one or two people should present the Action Plan in order to streamline the process. The Commissioners agreed. Ms. Olson indicated she will provide to the Council a staff report as well as the Ordinance and the Action Plan. c. Appointment of Member to Ethics Committee Ms. Olson explained the Ethics Commission meets annually to discuss any ethics complaints from the past year, and also its members also advise on the Ethics Code. Every Commission needs to appoint one member to serve on the Ethics Commission. Commissioner Eichenlaub moved and Commissioner Groff seconded a motion to appoint Commissioner Reyerson to the Ethics Commission. Motion passed unanimously. d. Data Practices and Emails Ms. Olson discussed information from Information Policy Analysis Division (IPAD) and encouraged HRIEC members to watch IPAD's two videos which discuss open meeting laws and how to properly handle emails. She noted that Commissioners are free to respond to emails, as long as they do not hit Reply To All. It would be a good practice to let Ms. Olson know if someone has responded so she can notify other Commissioners. It is acceptable for a Commission to cc her on any email as well. Chair Holub suggested the general practice that when someone uses the contact form on the HRIEC website, either the Chair or the Vice Chair will always respond, though the rest of the Commissioners are also free to respond as well. It was agreed that further training on email communication and data practices should be included as part of ethics training. Recess and Reconvene The HRIEC meeting recessed at 8:17 p.m. and reconvened at 8:23 p.m. e. Presentation on Government Alliance on Race and Equity Program Ms. Olson presented an overview of GARE, which is a national network of governments and associations working to achieve racial equity and advance opportunities for all. It is a joint project of RACE Forward and the HAAS Institute for a Fair and Inclusive Society. GARE uses a racial equity framework for jurisdictions that clearly articulates racial equity to address implicit and explicit biases. Their goal is build organizational capacity, utilize and implement racial equity tools, and to be data-driven.