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Human Rights, Inclusion and Engagement Commission Minutes November 15, 2017—Draft Minutes Page 7 of 16 what is currently going on with the City's equity and engagement efforts before they can do these projects. She agrees that a timeline is going to be helpful, but if they want to make some big changes, they need to start with the foundation to learn what is really going on. This would include receiving reports from staff on what is really going on, advising, and having these set proj ects. Ms. Olson commented the Council is very interested to learn how to have an equitable approach in reviewing the City's policies and procedures in the City as a whole. They need to consider the best practices on how to engage the underrepresented groups. Commissioner Carey commented the Council made it clear they are not monitoring other Commissions. She inquired how they can take what they are doing right now and provide recommendations and direction without overseeing and providing direction. Commissioner Manke noted she felt like the Council was saying it was not their responsibility to oversee and monitor other Commissions or staff, but that they could go ahead and plan their events. Commission Groff confirmed he had a Council member tell him directly they should join a Commission if they wanted to see what they were doing, but could not go and sit in on their meetings. Commissioner Peterson inquired what they should do if a Commission is not doing something equitably. Ms. Olson stated there are best practices and procedures that Commissions and staff may not be aware of. They can provide a Commission with a process they should be following and leave it up to them to determine if that is how it is being done. Commissioner Djevi commented it sounds like the Council wants them to do something, but they cannot take the steps to provide concrete recommendations as something positive for equity. If they do not know what is going on and where the issues are with equity, they cannot make recommendations. Commissioner Dailey suggested they officially request reports since evaluation is included in the ordinance. Commissioner Peterson stated they cannot request reports, because it would be looked at as monitoring them and looking over their shoulder. They should just talk about suggested best practices with everyone. Chair Holub commented this would be hard to do when there is nothing to evaluate or react to. There is already a document of every department's engagement efforts, and the Commissions could add additional information to that document. It could be seen as a partnership and a way for them to understand the big picture.