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City Council Work Session Meeting Monday, April 16, 2018 Page 11 City Manager Trudgeon suggested there is an option to rebid the projects. The cost would be higher than what came back the first time, and that is likely $700,000. Another option is to use the base layout and look at how to do it dif- ferently. Going to more modular equipment will save $30,000-$40,000. Vesti- bules are also $40,000. The drop-downs and signage are all things that could be looked at and value-engineered, while still using the base plans. A third option is to start from scratch. Engaging an architect to start that project would be about $15,000. Mayor Roe stated the third option is in line with a question he had asked earlier. To the extent that the current space has walls and spaces, perhaps the insurance space could be turned into the passport space, and perhaps the License Center and the current passport space could be reconfigured. Councilmember Etten asked about the current reserve level and what would the figures be if the City were to spend down to 10 or 25%reserve. Finance Director Miller responded the License Center's cash reserve position was $976,000. The cash reserve policy calls for maintaining 10-25% of annual operat- ing budget. Doing that affords the City anywhere from $505,000 - $780,000 of capital spending, while staying within those reserve limits. Councilmember Etten asked License Center Director Pam Ryan to come up and discuss using existing walls and offices, while renovating the front portion. Ms. Ryan, License Center Director, stated that initially the redesign called for an entire new look and feel. She has not spent time working with the architects on scaling back and just using the insurance space. Ultimately, more customer space is needed. Staff is shared with passports and auto dealers, so ideally that staff needs to be grouped together. MN-LARS has significantly changed the way business is done in the License Center. Councilmember McGehee stated the License Center had the money to do what was proposed, and it still does. Changing the materials and downgrading the look helps the space and also does not force staff to rework the flow of the service de- livery. A lot of time has already been spent on that. She is inclined to have staff look at reducing the fancier finishes, while maintaining flow and workspace. Councilmember Willmus concurred with those comments. He asked about the number of work stations on the floor plan, and whether they are utilized all the time. Ms. Ryan responded the work stations are utilized, for the most part. On the mo- tor vehicle side, there are not always two people on tabs, depending on the day