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Human Rights, Inclusion and Engagement Commission Minutes <br /> August 15, 2018 —Draft Minutes <br /> Page 6 of 13 <br /> 225 Chair Beltmann asked for observations from the Commission. She noted some <br /> 226 proposed questions were drafted up and staff amended a few of them. She suggested <br /> 227 the Commission go through the questions and get agreement on them, make sure they <br /> 228 are final, then they can set a timeline for getting the survey out, getting the <br /> 229 information back and performing an analysis on the information in order to perform a <br /> 230 follow-up survey and discuss which staff members and departments they want to <br /> 231 interview before this goes forward to the City Council. <br /> 232 <br /> 233 Chair Beltmann asked staff if an online entity such as Survey Monkey could be used. <br /> 234 <br /> 235 Ms. Olson indicated they could use Survey Monkey. <br /> 236 <br /> 237 The Commission indicated they read through the proposed questions. <br /> 238 <br /> 239 Chair Beltmann asked for Commission feedback on the questions. <br /> 240 <br /> 241 Commissioner Bolinger stated she liked question 14 because she felt that question can <br /> 242 help them to move into another phase and answer some questions that help them to <br /> 243 move into their second prong nicely. <br /> 244 <br /> 245 Commissioner Peterson inquired about logistics and if they are doing this through <br /> 246 Survey Monkey will they follow up one on one with the person who submitted the <br /> 247 survey. She wanted to make sure people took the time to fill out the survey and put <br /> 248 some thought behind it. <br /> 249 <br /> 250 Ms. Olson stated in their weekly staff meetings she has been talking about the survey, <br /> 251 preparing them that the survey is coming. She would like to give the questions to <br /> 252 staff once they are finalized for them to think about them and then send out the link <br /> 253 for Survey Monkey. She asked staff to put some thought into this. <br /> 254 <br /> 255 The Commission felt this was a great idea. <br /> 256 <br /> 257 Commissioner Holub asked if Ms. Olson had and inclination that people are fine with <br /> 258 putting their name on surveys or if there might be more wiliness to fill the survey out <br /> 259 truthfully if it was anonymously done. <br /> 260 <br /> 261 Ms. Olson thought the Commission will get the Department Head's name and title on <br /> 262 this because it is going to come from their department. She thought either the <br /> 263 Department Head will fill the survey out or it will be a collaborative effort. She <br /> 264 thought instead of Name and Title it should only be Department Head. She thought <br /> 265 the survey would be coming from each Department and not staff within each <br /> 266 Department unless the Commission wants to do it differently. She stated that is how <br /> 267 she envisioned the survey to work. <br /> 268 <br />