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Regular City Council Meeting Monday, September 17, 2018 Page 5 CIP categorizations &review process Commissioner McRoberts stated the feedback the Commission received from the Council at the last review of this was that there were opportunities with the exist- ing policy as defined and the categorization was not necessarily helpful in terms of whether the category was new or recurring. The Commission met with City Finance Director Chris Miller and worked through examples to find out what it meant. The Commission concluded that the existing policy does not help. Commissioner McRoberts reviewed the proposed new CIP Approval Process Re- view with the Council. He suggested the following objectives for review: • Adapt the current process such that it allows the council to focus their time and involvement where it adds most value by extending the management process around CIP approvals. • Drive consistency of process and documentation across different CIP pro- jects and spend areas to facilitate more effective and visible decision mak- ing • Codify variations within governance process to reflect the differing nature or size of expenditures on a specific CIP project. Commissioner McRoberts reviewed the proposed framework and proposed role of the Council. He asked for feedback from the Council. Mayor Roe stated he had a question on some of the documentation provided. At- tachment A, the draft policy language, is that something the Commission has had a chance to review or is that something only in draft form for this meeting. Commissioner McRoberts stated the Commission reviewed Attachment A at the last Finance Commission meeting and concurred with staff as drafted. Mayor Roe asked how the retention of the guidelines from the previous discussion worked into the three-category recommendation. Commissioner McRoberts stated Capital Replacements was something the Com- mission went backward and forwards on given the feedback. Primarily, the con- cern was with item 1; projects necessary for public health and safety, or to meet legal mandates. There Commission felt that highlighting that fact as information to the Council was important. Commissioner McRoberts thought it was a fair observation that all of the catego- ries do not need to stay.