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Regular City Council Meeting Monday, September 17, 2018 Page 6 Councilmember McGehee stated the lack of consistency, the lack of these policies has been one of her largest frustrations while serving on the Council. Things come before the Council that really do not need their time and approval on and things that do come before the Council do not come with enough documentation and enough regular or consistent format. She was supportive of this item as a method. She agreed that if the City is going to move to a policy for purchasing approval by the City Manager with a $20,000 cap, a police car cost more than that. She thought the Council would need to think about that and the category of non-event but recurring costs. She thought some items would need periodic re- view built in and it might happen to improve the longevity of the item. Councilmember McGehee stated as she reviewed this item she had a question on why HVAC and roof repair were a part of maintenance. She noted the reference was on page 2 of attachment A, third bullet point. She thought there needed to be additional clarification from the Finance Commission to separate Capital from Maintenance. Mayor Roe stated on different types of purchases the City's process for approving the purchase is a little different. He stated for the street repair project each year the Council approves that year's project and is done as a result of a strategy. The Council does also have the $5,000 limit for City Manager purchasing authority as of today. Every purchase over $5,000, unless it is authorized under another ap- proval, goes before the City Council for approval. Mr. Trudgeon indicated the $20,000 for City Manager approval is allowed under State Statute. Mayor Roe indicated the City can choose to go lower than that which the City of Roseville chose to be at $5,000. Mr. Trudgeon indicated that was correct. Councilmember Etten stated he liked the regular review of policies and strategies and thought it made a lot of sense that it is up front. He did not think these hap- pen more often than once per year and potentially, even longer than that. He thought it was a good idea to have those items brought before the City Council for review and approval. Councilmember Etten stated the City has increased documentation through Coun- cil input with the yearly CIP. He asked if the Finance Commission looked at that and still considered that to be uneven. Commissioner McRoberts thought it was inadequate for the top category, catego- ry one. Mayor Roe stated in category one, a lot of those items do not show up on the CIP each year.