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MArchitectural Group Ltd. 15 Lmvelantl Terrace . Minneapolis, MN 5 540 3-11 5 4 M111 a,,h,1vd,t.mm. WebS,tew w.k,d,t.,,m Telephone 6129]72]37 . fwslmlle 612.377A 331 DESIGN MEETING Roseville License Center and Maintenance Faatity DATE Friday February, 24,2017 LOCATION: Roseville City Hall ATTENDEES: Roseville — Pat Trudgeon, Chris Miller, Marc Culver Kotler Architectural — Ken Stone, Nuke Schellin, Daniel Kotler The following items were discussed: 1. Kotler requested drawings and atour of the license center and Maintenance facility. a. License center staff interviews will be coordinated. 2. The license c enter has been operating at the current location for 17 years. 3. The City of Rosevill a intends on moving the license center into a city owned building, or purchase and develop the strip mall property where the center is currently located. 4. The City estimates that the license center requires 6,000 SF on one level; a second level has been considered for other city offices/fimctions. a. The City has done initial programming exercises in Visio. 5. The license centerprovides two services: Passports and Licenses. a. Passports are Federal and the staff work areas require separation from the license Center. b. Customer seating and lobby can be shared between the two. c. Backroom staff areas can be shared. d. Separate service counters are required for the two. 6. Pont Ryanis the License Center Supervisor and will be the pointperson. 7. Kotler suggested staff questionnaires for the license center Staffif the schedule allows. 8. Using part ofthe Maintenance building as a possible location for the license center was discussed. However, the Council has indicated that the strip mall site is to be the focus of the study. 9. It is not the indent to keep the other strip mall tenants on the site after developing the new license center. 10. One consideration of the study would be to look at how the current license center can stay operational throughout the construction. a. Customers can go to other locations so it's important to keep the center open for customers. 11. The City's IT staff, currently 17 employees, are currently spread out and cold be relocated to the new license center building; world require an estimated 2,000 SF for 12 of the staff. 12. The Roseville Historical Society cold also be located in the new building; world require an estimated 1,000 SF for offices and possibly 2,000 SF for public display space. 13. A numb er of offices and separate meeting spaces in the License center would be re guired. 14. The current license center occupies 3,300 SF in the strip mall. 15. The total site is 2.5 acres. 16. A survey and permit drawing of the strip mall were provided by the City. 17. The strip mall is a23 year old building. a. There have been parking lot and drainage problems. b. The condition of the roofis being reviewed. 18. If the strip mall property cannot be purchased options to stay in the strip mall and expand or take over other tenant space would have to be pursued. 19. The VFW site was considered by the Council however it is not available for sale. 20. The overall intent is to develop and capitalize on the connection with the main city campus, so it's clear where to go for all city services. 21. The City indicatedtlat theyhave on average 500 cars a day with peak over 600 at the License Center. 22. The City has estimated that 40 parking spaces would be required. 23. The license center las 20 employees, for both Passport and License staff, with 15-16 working at a time. 17.0224 102617 roseville mm.docx■ //l ©2017 Knead Architectural Group, Ltd.