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Regular City Council Meeting Monday,June 3, 2019 Page 34 Chair Beltmann reviewed the City Department survey and Best Practices docu- ment, Phase I with the City Council. Mayor Roe he thought the Commission has laid out what has been done with the engagement project and what the next steps will be. Councilmember Etten thanked the Commission for the work done so far and thought it was good to survey the staff. He wondered if the Commission had some collection and organization of what City Staff currently does. Chair Beltmann stated it was part of the survey process. The Commission has a summary of the results of the survey in the Best Practices document on what staff is already doing for engagement and what tools and methods staff has used. She stated the second phase of this would be to work with staff to implement and inte- grate the GARE toolkit into the best practice document. Councilmember Etten thought rather than a second phase it is kind of a circle pro- cess where one thing is feeding another at this point. He would like to say that the City has done some good things and some modest things so the City would not need to stick within the structures that it currently has. Chair Beltmann stated the Commission will continue to look at ways to improve City processes. Councilmember Groff stated he was on this Commission and it is exciting to see where it has gone to and how it has coalesced around some ideas and brought some really good things forward. He thought this is a great opportunity for the City and he thought coordinating the GARE project with what the Commission is doing is a perfect match and he thought the input was going to be invaluable. He wanted to compliment the Commission on the Proclamation and thought the Commission did a really good job on those. Councilmember Laliberte thanked the Commission for all the work being done throughout the year and the proposal and questions for the Council. Regarding the survey, she thought it would be a good recommendation to include the survey as an addendum because she would actually see this as a slice in time and the City always wants to be improving engagement and is going to have to be a living document if the City wants it to be truly effective. She thought this might be something that the Commission will need to review every year and update when- ever new things have been added and done and attempted. Councilmember Laliberte thought the outreach the Commission did as a part of the Proclamations was a good example of identifying who to reach out to for cer- tain things so putting together any kind of a contact list or a leadership list of who