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Regular City Council Meeting Monday,June 3, 2019 Page 35 in the community is a good person for that outreach connection also is probably going to need to be a living document because people move on. Mayor Roe thought it would be helpful as a way to organize the toolkit around that range of types of engagement because certainly different types of tools in the toolkit may apply more to different purposes of engagement. He thought as the City develops more tools as this evolves, some will work better with certain types of engagement and some will work better with others. It seems to him that the City always needs to ask what is the objective of doing the engagement, what is the City trying to achieve and who is the City trying to engage with and how would the City do it. He thought everything organizes around those questions moving forward. Chair Beltmann reported there are a number of different worksheets in the toolkit that get to that point but was removed from the packet for the Council to make it smaller to review. That would be one of the basic, first steps in the Best Practice document. Councilmember Laliberte said the Council has talked a lot about some type of visual indicator when doing packets and thought the same thing should be here so the community also knows at a glance what it is that their role might be or what the City is looking for in the interaction. Mayor Roe thought it was discussed about this being sort of two dimensional in the sense that where and the types of engagement are we and then where in the process of doing the engagement and the decision making is this particular step that people are involved in. He thought those are the two types of dimensions to that which the Council has tried to envision. Chair Beltmann reviewed Phase II of the Best Practices document with the Coun- cil. Councilmember Etten thought the Commission was right in that the City needs to do this and as the City identifies individuals or leaders that the City also looks at institutions that these leaders might be a part of and might run. Institutions that might serve under-represented people in the community such as churches, schools, restaurants and other community gathering points because individuals move but a church does not, for example. Councilmember Etten commented to the point of how the City makes that happen, he has specifically moved people to be on the HRIEC who he felt like has those types of connections and know people who may be underrepresented or have con- nections in the community. He thought that can be a first step and then passed off to staff in the end.