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REQUEST FOR COUNCIL ACTION Date:April 13, 2020 Item No.:7.e Department Approval City Manager Approval Item Description: Approval of Special Event PermitPolicy 1 B ACKGROUND 2 On October 8, 2018, and again on June 17, 2019 staff brought forward a discussion 3 regarding having a special event permit policy. 4 5 Staff has drafted a Special Event Policy for the City Council’s consideration. The policy 6 covers the following matters: 7 Defines special events generally and divides special events into two categories; 8 City Special Event, and Non-City Special Event 9 Exemptions to this policy include events at: 10 o Established places of worship, stadiums, athletic fields, auditorium, and 11 other places of assembly 12 o Park facilities that have pulled the proper permits 13 o Golf tournaments 14 o Graduations, parties, weddings or funeral gatherings at a residence as long 15 as no amplified sound or music occurs 16 Requires potential reimbursement by the applicant for use of City services 17 Limits special events to a period of no longer than 3 days at any one time and limits 18 special events on a property to no more than 4 times a calendar year 19 Requires the event generally not make noise in a manner that unreasonably annoys, 20 disturbs, injures, or endangers the comfort, repose, health, peace, safety, and 21 welfare for adjoining property owners 22 Requires that if amplified music or speech is part of the special event,that the 23 applicant designate a person responsible for monitoring sound levels that has the 24 authority to ensure that the sound level does not exceed 80 decibels as measured 50 25 feet from the property line. Amplified sound can only be for a 4-hour period 26 between the hours of 12 Noon and 10:00 p.m. In addition, the applicant shall 27 provide a name and contact information for a person on-site of the event that will be 28 able to respond to noise complaints and ensure that noise generated at the site 29 complies with this policy. 30 Requires the applicant to provide proof of insurance, adequate sanitary facilities, 31 solid waste disposal, and an emergency plan for the event 32 Allows the City to require a traffic/parking plan and security plan for the event 33 Requires the applicant to provide a 10-day notice to property owners within a 500- 34 foot radius of the property where the special event is to take place. The City will 35 provide the applicant the mailing list 36 Page 1 of 2