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Attachment A <br /> <br /> <br />Special Events Policy <br />Draft April 13, 2020 <br /> <br />I. General Policy Statement & Objective <br />The purpose of this policy is to set forth procedures to be followed by organizers of a Special <br />Event in order to protect the health, safety and public welfare of the community. <br /> <br />II. Special Events <br />A special event generally means any temporary event held on public or private property in a <br />way that brings people and activity to the site that does not normally occur. Special events <br />include, but are not limited to, fairs, carnivals, festivals, outdoor concerts, parties, filming of a <br />movie or television show, street dances, races, walks, athletic events, or other entertainment <br />or celebration events. <br /> <br />Special events shall be divided into two categories: <br />1. City Special Events are defined as follows: <br />An event organized and conducted by the City, largely funded by the City, or affiliated with <br />the City. These events will not be required to obtain a Special Event License. <br /> <br />2. Non-City Special Events are defined as follows: <br />An event organized and conducted by a non-profit organization as defined under Section <br />501(c)(3) through (10) of the Internal Revenue Code, a for-profit organization or business, or <br />individuals. These events are required to obtain a Special Event License, and pay applicable <br />fees. <br /> <br />All Special Events are required to comply with required federal, state, and local regulations. <br /> <br />The following types of events are exempt from these requirements: <br />a) Any regular use of an established and permanent place of worship, education facility, <br />stadium, athletic field, auditorium, or other places of assembly. <br />b) Non-city sponsored events at a City or County park property associated with the use <br />of the facility, building, and/or shelter as long as proper rental permits and other <br />required licenses and permits are obtained. <br />c) Golf tournaments <br />d) Graduation, parties, weddings, or funeral gatherings located on property that is used <br />as a principal place of residence of the host of the event and the event does not have <br />amplified sound or music. <br />III. Fees <br />1. The non-refundable Special Event License fee is established by the city’s Fee Schedule. <br />2. Hourly rate shall be the hourly cost for any employee working on a Special Event. <br /> <br />IV. Regulations and Procedures <br />1. Applications and a non-refundable fee must be submitted not less than 30 days before the <br />event. Applications are available on the City’s website or in the City Manager’s office. <br />2. When applicable, an event map outlining the event may be required. <br />3. A cash deposit may be required before the special event occurs based on the anticipated <br /> <br /> <br />