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Attachment A REQUEST FOR COUNCIL ACTION Department Approval -,a--�� Item Description: Civic Campus Master Plan Update 1 BACKGROUND Date: July 20, 2020 Item No.: City Manager Approval 2 On January 60', 2020, the City Council approved a Professional Services Agreement with BKV s Group for the Civic Campus Master Plan. a The Master Plan project was started with the realization that there are long-term space needs, 5 particularly for the License Center and the Maintenance Facility, that will eventually need to be 6 addressed. Council members and City staff recognized that this shouldn't be done in a vacuum 7 looking at only those particular needs, and any action to address that should be done with some a overall plan for the entire campus, now referred to as the Civic Campus. It is important that an s action to address the License Center long term not prohibit or limit action to address the 1 o Maintenance Facility needs, and vice versa It was also important to review what future needs may 11 occur at City Hall, and if any of those needs could be addressed at the same time that we address the 12 other facilities' needs. 13 It is important to note that there are no planned major improvements or expansions in the City's 14 Capital Improvement Plan or any other planning document. The City is currently spending over 15 $60,000 per year for various leased space to address seasonal storage needs. At some point the City 16 would like to address those needs with City owned space. With the new Fairview Community 17 Center, the City has also lost storage for recreational activities and affiliated association storage. 18 These are additional needs that should be addressed long term. 19 Once this plan is completed, staff will eventually start planning for some capital improvements and 20 expansions, but only after considerable discussions with the City Council and the public. A major 21 component of those discussions would be how to fund those improvements. 22 PROJECT UPDATE 23 On May 180', 2020, Council received a presentation with the first preliminary concepts. City staff 24 and BKV took feedback from that meeting and compiled additional concepts for review and 25 comment by the Council. The presentation with those new concepts is included as Attachment A. 26 A public engagement effort was also started in late June with direct mailings to residents adjacent to 27 the Civic Campus and an online survey for the general public to complete. The survey used very 28 general questions to first familiarize the public with the concept of the Civic Campus and to generate 29 general feedback from the public. Over 150 people completed the survey. The results of the survey so are summarized in Attachment B. 31 There was also some conversation about the Master Plan on social networks such as Facebook and 32 NextDoor. We have included what we could find, as of July 130', in Attachment C. Page 1 of 2