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REQUEST FOR COUNCIL ACTION Date:September 14, 2020 Item No.: 7. Department Approval City Manager Approval Item Description: Approve a Request for Proposal for a Diversity, Inclusion and Equity Consultant 1 B ACKGROUND 2 At the August 10, City Council meeting, the Human Rights, Inclusion and Engagement Commission 3 (HRIEC) brought forth a recommendation that the City hire a Diversity and Inclusion consultant. 4 The HRIEC indicated that the purpose behind their recommendation was to build additional staff 5 capacity as it relates to diversity, inclusion and equity work as well as to move this work forward at a 6 faster pace and more efficiently. 7 8 At that meeting Council directed staff to develop a scope of work and a Request for Proposal (RFP) 9 and bring back to Council for review and approval. 10 11 Staff has drafted an RFP for council consideration. The scope of work focuses on three distinct 12 areas: 13 1.ACTION PLAN: Review, evaluate and recommend key strategies for the city’s Racial 14 Equity Action Plan. 15 The consultant shall review the current Racial Equity Action Plan to ensure strategies are 16 appropriate for intended outcomes. The city is seeking to add a full-time Equity and 17 Inclusion Manager as part of the 2021 City Manager recommended budget. The Racial 18 Equity Action Plan will serve as a foundation and focus of work for this position. Ensuring 19 that the goals, outcomes, objectives and community indicators (performance measures) are 20 appropriate is key to success. 21 a.The consultant will be expected to explicitly identify opportunities for improvement 22 with suggestions regarding how to operationalize those improvements. 23 24 2.ENGAGEMENT: Advise and recommend outreach strategies to engage key 25 stakeholders to ensure the strategies outlined in the Racial Equity Action Plan are 26 targeted, intentional and have maximum impact. 27 The city desires to engage the community at-large in order to inform residents and 28 stakeholders of the content and goals within the Racial Equity Action Plan as it relates to the 29 community as a whole, as well as to foster dialogue about the challenges and opportunities 30 involved in implementing the plan. The ultimate goal is to ensure stakeholders have an 31 opportunity to help inform implementation of the external strategy as well as to build 32 awareness of the plan within the community. 33 a.The consultant will be expected to review, evaluate and advise on the Human Rights, 34 Inclusion and Engagement Best Practices guide for engagement to ensure it has 35 appropriate strategies to reach targeted audiences. This Best Practices guide, along 36 with recommendations from the consultant will be used to develop an Engagement Page 1 of 3