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REQUEST FOR COUNCIL ACTION Date: September 21, 2020 Item No.: 7.c Department Approval City Manager Approval Item Description: Civic Campus Master Plan Update 1 B ACKGROUND th 2 On January 6, 2020, the City Council approved a Professional Services Agreement with BKV 3 Group for the Civic Campus Master Plan. 4 The Master Plan project was started with the realization that there are long-term space needs, 5 particularly for the License Center and the Maintenance Facility, that will eventually need to be 6 addressed. Council members and City staff recognized that this shouldn’t be done in a vacuum 7 looking at only those particular needs, and any action to address that should be done with some 8 overall plan for the entire campus, now referred to as the Civic Campus. It is important that an 9 action to address the License Center long term not prohibit or limit action to address the 10 Maintenance Facility needs, and vice versa. It was also important to review what future needs may 11 occur at City Hall, and if any of those needs could be addressed at the same time that we address the 12 other facilities’ needs. 13 It is important to note that there are no planned major improvements or expansions in the City’s 14 Capital Improvement Plan or any other planning document. The City is currently spending over 15 $60,000 per year for various leased space to address seasonal storage needs. At some point, the City 16 would like to address those needs with City-owned space. With the new Fairview Community 17 Center, the City has also lost storage for recreational activities and affiliated association storage. 18 These are additional needs that should be addressed long term. 19 Once this plan is completed, staff will eventually start planning for some capital improvements and 20 expansions, but only after considerable discussions with the City Council and the public. A major 21 component of those discussions would be how to fund those improvements. 22 P ROJECT U PDATE th 23 On May 18, 2020, Council received a presentation with the first preliminary concepts. City staff 24 and BKV took feedback from that meeting and compiled additional concepts for review and th 25 comment by the Council which were presented to the Council at their July 20 meeting. 26 A public engagement effort was also started in late June with direct mailings to residents adjacent to 27 the Civic Campus and an online survey for the general public to complete. The survey used very 28 general questions to first familiarize the public with the concept of the Civic Campus and to generate 29 general feedback from the public. Over 150 people completed the survey. The results of the survey th 30 were presented at the July 20 meeting. 31 Since July, staff has been working with the consultant to refine the previously presented concepts 32 and also to conduct a second round of on-line engagement for the project. The online engagement is 33 highlighted in the presentation attached. Page 1 of 2