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Attachment D-9212020 187 2)As was mentioned earlier, an organizational structure review of our 188 communications functions was underway as the state entered into the COVID-19 189 pandemic. Due to the pandemic and the disruption after George FloydÓs death in 190 Minneapolis, leadership and the communications staff have been busy 191 communicating and maintaining information pertaining to those dynamic events. 192 As a result, not only has the organizational review not moved forward, I have 193 determined that it is not in the best interest of the city at this time to try to 194 implement a new communications organizational structure. In addition, with my 195 proposal to add an Equity and Inclusion Manager in 2021, I believe it is 196 imperative to have that position in place and help provide guidance regarding our 197 communications organizational structure. 198 Based on those factors, I am planning on keep the current communications organizational 199 structure in place for 2020 and re-look at the communication functions in 2021. 200 201 However, there still is a need to financially stabilize the Communications Fund in 2021. 202 Therefore, I am proposing adding $50,000 of new city tax levy fund to supplement the cityÓs 203 communications operations. 204 205 This additional $50,000 coupled with the expected revenue received from cable tv franchise fees 206 and current Communication Fund reserves will allow us to maintain the minimum fund balance 207 for the fund per the CityÓs financial policies. 208 Projected Balance 12/31/2020 $ 94,006.00 Revenue 2021 Projected* $ 435,740.00 Expenditures $ 472,161.00 Balance 12/31/2021 $ 57,585.00 209 210 *Includes $385740 of cable tv franchise fees and $50,000 of general tax levy support 211 212 Note: Communications Fund target levels are 10% to 30% of expenditures. For 2021, this range is $47,780 - $143,340. 213 214 On May 1, 2020, the City Council moved $124,947 from the Communications Fund to the Cash 215 Reserve Fund per the cityÓs Operating Fund Reserve Policy. As an alternative to raising the levy 216 by $50,000, the City Council could authorize the transfer of that same amount to the 217 Communication Fund. I did review that possibility but find it only a short-term fix that will still 218 require us to find a more sustainable funding source for our communications efforts. Therefore, I 219 proposed to add general levy support to our communications efforts starting in 2021. 220 221 Shift Levy Support from Streets Operations Budget to Pavement 222 Management Fund 223 2021 Levy Impact: $0 224 225 In 2015 the city elected to pause its seal coat program to better understand why roads that 226 have been seal coated were experiencing premature issues with the surface of the roadway 227 (delamination). Until staff understands what the problem is, it was not advisable to invest 228 more dollars into the seal coat program. 229 Page 9 of 20