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REQUEST FOR COUNCIL ACTION Date: October 26, 2020 Item No.: 7. Department Approval City Manager Approval Item Description: Consider Recommendation to hire a Diversity, Equity and Inclusion Consultant 1 B ACKGROUND 2 At the August 10, City Council meeting, the Human Rights, Inclusion and Engagement Commission 3 (HRIEC) brought forth a recommendation that the City hire a Diversity and Inclusion consultant. 4 The HRIEC indicated that the purpose behind their recommendation was to build additional staff 5 capacity as it relates to diversity, inclusion and equity work as well as to move this work forward at a 6 faster pace and more efficiently. 7 8 At the September 14, meeting Council approved a scope of work and a Request for Proposal (RFP) 9 for a Diversity, Equity and Inclusion Consultant. On September 15, staff sent out the RFP to 45 10 different agencies/organizations/individuals, as well as advertised the RFP through various means 11 including the League of Minnesota Cities Career page, sharing the information with City 12 Commissions, posting the RFP on the City Website, our job application page, sending it out through 13 our other communication channels such as our News Update, social media and more importantly, 14 informal network channels. 15 16 The City received a total of 21 proposals from across the country. A review team consisting of the 17 City Manager, Assistant City Manager, a GARE team member, a Human Rights, Inclusion and 18 Engagement Commission member and a community member reviewed and scored each proposal 19 based on the criteria outlined in the RFP. Based on the scores, the top three consultants were invited 20 to participate in an interview. These interviews were conducted via Zoom and recorded for 21 community members, council, staff and other interested parties to review. The links to the recordings 22 are posted on our Racial Equity webpage. 23 24 The top three respondents were as follows: Consultant Score (out of 100)Cost Culture Brokers, LLC 81.6$100,000 Courageous Change Collective 79$90,450 Bushyhead Consulting 76.6$45,000 25 26 The reviewteam felt that the respondents all had significant ability to do the work the city is 27 seeking, albeit with each having a unique style, focus and expertise. Based on interviews, the panel 28 is recommending that the City Council approve a Professional Services Agreement (Attachment A) 29 with Culture Brokers, LLC in the amount of $100,000. 30 31 The review team unanimously ranked each of the proposals and they do not take lightly the fact that 32 they are recommending the highest priced proposal. The review team felt that Culture Brokers, LLC Page 1 of 2