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REQUEST FOR COUNCIL ACTION <br /> Date: February 22, 2021 <br /> Item No.: 7.d <br />Department Approval City Manager Approval <br /> <br />Item Description: Consider Issuing Request for Proposals for Recycling Services in Roseville <br />Page 1 of 2 <br />BACKGROUND 1 <br />In October of 2016, the City entered into an Agreement for Comprehensive Recycling Services with 2 <br />the Neighborhood Recycling Corporation, d.b.a. Eureka Recycling, for the years of 2017-2021. That 3 <br />contract expires on December 31, 2021. 4 <br />City staff have been working on updating the Request for Proposals (RFP) used in 2016 in order to 5 <br />solicit proposals for recycling services beyond 2021. As part of this process, we have made 6 <br />presentations to the Public Works, Environment and Transportation Commission (PWETC), 7 <br />solicited their feedback, and have modified the RFP per their direction. 8 <br />Attached to this RCA are several background documents including: 9 <br />• Draft Request for Proposals for 2021 and beyond. 10 <br />• Draft Minutes from January 2021 PWETC meeting. 11 <br />• Current Agreement with Eureka Recycling. 12 <br />• Request for Proposals issued in 2016. 13 <br />Some of the key components and options in the proposed RFP are as follows: 14 <br />• Cart Ownership – City vs Contractor owned (currently contractor owned). A 2016 memo 15 <br />from Foth Environmental is attached. Staff at Foth confirmed that the 2016 memo is 16 <br />accurate and applicable for our 2021 discussion and consideration. 17 <br />• Weekly vs Bi-Weekly Service (currently bi-weekly). 18 <br />• Revenue Share – contractor will be able to provide a price with or without revenue share 19 <br />(currently 80% Revenue Share). 20 <br />• Term of contract – Minimum term 3.5 years. The contractor will also provide pricing for two 21 <br />one-year extension options, as well as a 5.5 year term with two one-year extension options. 22 <br />The additional half year term will allow the city to do any needed cart swaps in the 23 <br />spring/summer versus our current schedule of cart swaps in winter. (Currently in year 5 of a 24 <br />5-year contract.) 25 <br />• Organics Collection – contractor will provide details of a proposed method and cost for 26 <br />collecting organics. Staff recognizes that the market may not be mature enough to offer 27 <br />organics recycling now, but this could change during the term of the new contract. 28