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Minnesota Department of Commerce Commerce Fraud Bureau Grant Payments Per Policy 08:Grant Paymentsreimbursementis the preferred method for making grant payments. All grantee requests for reimbursement must correspond to the approved grant budget. The State shall review each request for reimbursement against the approved grant budget, grant expenditures to-date andthe latest grant progress report before approving payment. Grant payments shall not be made on grants with past due progress reports unless Commerce Fraud Bureauhas given the grantee a written extension. Grant Monitoring Minn. Stat. §16B.97andPolicy 08-10 Grant Monitoringrequire the following: One monitoring visit during thegrant period on all state grants of $50,000and higher Annual monitoring visits during the grant period onallgrants of $250,000and higher Conductinga financial reconciliation of grantee’s expenditures at least once during the grant period on grants of $50,000and higher. For this purpose, the grantee must make expense receipts, employee timesheets, invoices,and any other supporting documents available upon request by the State. require annual auditing of plans and programs funded by this grant. Minn. Stat. §65B.84 The state’s program manager will have periodic monitoring visits to evaluate and assist in the success of the grant. Grantee Bidding Requirements \[For Nongovernmental organizations\] Any grant-funded services and/or materialsthat are expected to cost: $100,000 or more must undergo a formal notice and bidding process. Between $25,000 and $99,999 must be competitively awarded based on a minimum of three (3) verbal quotes or bids. Between $10,000 and $24,999 must be competitively awarded based on a minimum of two (2) verbal quotes or bids or awarded to a targeted vendor. For grant-funded projects that include construction workof $25,000 or more, prevailing wage rules apply per; Minn. Stat. §§177.41through 177.44.These rules require that the wages of laborers and workers should be comparable to wages paid for similar work in the community as a whole. The grantee must take all necessary affirmative steps to assure that targeted vendors from businesses with active certifications through these entities are used when possible: State Department of Administration's Certified Targeted Group, Economically Disadvantaged and Veteran-Owned Vendor List Metropolitan Council’s Targeted Vendor list: Minnesota Unified Certification Program Small Business Certification Program through Hennepin County, Ramsey County, and City of St. Paul: Central Certification Program The grantee must maintain: Written standards of conduct covering conflicts of interest and governing the actions of its employees engaged in the selection, award and administration of contracts. General Prevention Auto Theft Grant Page 6 of 8