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Initial Contingency $392,918 $353,192 <br />Contingency Used/Plannedto Date$77,985 <br />Remaining Contingency $275,207 <br />TOTAL $3,900,000 $3,900,000 <br />67 <br />68 At this time, the project is on budget and appears to be setting up to remain within the initial $3,900,000 <br />69 budget. As mentioned in February, the largest remaining potential contingency item is the testing of <br />70 the mechanical room manifold piping system which will occur in the coming weeks. <br />71 <br />72 Given the manufacturing timeline (154 days), it is important to order the padding system at this time <br />73 to ensure timely delivery. <br />74 <br />75 P OLICY O BJECTIVE <br />76 The proposed project is consistent with providing safe, efficient and desirable facilities for all users, <br />77 spectators and staff and to address safety and efficiency issues as a high priority during the course of <br />78 business. <br />79 The procurement process is consistent with city policy and state law on performing projects for the <br />80 safe and efficient operation of the city infrastructure. <br />81 <br />82 B UDGET I MPLICATIONS <br />83 There is $3,900,000 available for this project in state bond funds. There is currently $3,348,035 <br />84 committed to the project. <br />85 The cost of the recommended perimeter safety padding system, as outlined above, is $273,500. This <br />86 is within the projected budget for the Perimeter Safety Padding System Package and fits within the <br />87 overall planned project budget. <br />88 At this time, the city intends to continue to carry the recommended contingency on all outstanding <br />89 work, for an anticipated project total of $3,900,000. <br />90 <br />91 S TAFF R ECOMMENDATION <br />92 Based on the Best Value Process results, and the importance of the perimeter safety padding system, <br />93 it is recommended that the City Council authorize the Agreement for Manufacturing a Safety <br />94 Padding System at the Guidant John Rose MN OVAL with Kaiser Manufacturing Inc. in the amount <br />95 of $273,500, as outlined above, pending final legal review. <br />96 R EQUESTED C OUNCIL A CTION <br />97 Motion authorizing staff to enter into an Agreement for Manufacturing a Safety Padding System at <br />98 the Guidant John Rose MN OVAL with Kaiser Manufacturing Inc. (Attachment A) for the purchase <br />99 of a speedskating padding system, as outlined above, pending final legal review. <br />100 <br />Prepared by: Matthew Johnson; Assistant Director of Parks and Recreation <br />Attachments: A: Agreement for Manufacturing a Safety Padding System at the Guidant John Rose MN OVAL <br />B: Best Value Scoring Summary <br /> <br />Page 3 of 3 <br /> <br />