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13 the top two (2) scoring firms. Staff has provided feedback on each of these firms (below). 14 Consultant Timeline Cost (with Staff Feedback all options) High potential of making meaningful long- term connections with community members historically not engaged in civic processes Strong potential (and previous experience) to reach and engage underrepresented groups that the city has not previously had NEOO Partners, July 2022 connections with Inc. – July $197,335.00 *Certified Disadvantaged Has established connections and relationships 2023 Business Enterprise in the Roseville community that can be leveraged through previous projects worked on in the area Community organizing background Opportunities to bring new ideas to process Clearly defined process Strong comprehension of IAP2 principles and enaggement Previous experience on similar visioning July 2022 projects Zan Associates – July $131,188.35 *Certified Minority Experience engaging with diverse audiences Owned Business 2023 Strong project management experience Previous experience in Roseville community with connections and relationships that can be leveraged 15 16 Each of these firms were very strong in their proposals and each brought unique attributes and value 17 to the project. The timelines for each proposal was roughly 12 months in duration, beginning in July, 18 2022. Each firm demonstrated the ability to do the work of community visioning, with their own 19 unique processes. 20 21 Council should weigh the benefits of each proposal based on the criteria established in the RFP 22 (Project Management experience, Engagement experience, Approach, etc.) along with any additional 23 value-added benefits that may be tangential to the proposed project. And while Engagement 24 Experience was weighted at 30% in the overall scoring, the interview process provided additional 25 staff insight surrounding engagement efforts that may not be sufficiently represented in the overall 26 project scoring. For example, the Council should consider the value-added benefits when evaluating 27 each project proposer’s potential to engage with under-represented groups. This project provides a 28 unique opportunity to engage with our community in a way that only presents itself once every ten 29 years (or so). As such, engagement efforts should be approached in a way that produces 30 meaninguful and lasting relationships that extend beyond this particular project. To do this, unique 31 approaches must be undertaken to reach under-represented groups, who are typically less trustful of 32 government. This likely includes the use of strategies not typically used in government outreach. A 33 willingness to test unconventional methods, that are relatable and authentic to the under-represented, Page 2 of 3