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CCP 01092023
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CCP 01092023
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Roseville City Council
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Council Agenda/Packets
Meeting Date
1/9/2023
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MnDOTContractNo.1052120 <br />5. Payment <br />5.1. Cost.TheentirecostoftheProject(s)istobepaidfromfederalfundsmadeavailablebytheFHWAandby <br />otherfundsprovidedbytheLocalGovernment.TheLocalGovernmentwillpayanypartofthecostor <br />expenseoftheProject(s)thatisnotpaidbyfederalfunds.MnDOTwillreceivethefederalfundstobepaid <br />bytheFHWAfortheProject(s),pursuanttoMinnesotaStatutes§161.36,Subdivision2.MnDOTwill <br />reimbursetheLocalGovernment,fromsaidfederalfundsmadeavailabletoeachProject,foreachpartial <br />paymentrequest,subjecttotheavailabilityandlimitsofthosefunds. <br />5.2. IndirectCostRateProposal/CostAllocationPlan.IftheLocalGovernmentseeksreimbursementforindirect <br />costsandhassubmittedtoMnDOTanindirectcostrateproposaloracostallocationplan,therateproposed <br />willbeusedonaprovisionalbasis.Atanytimeduringtheperiodofperformanceorthefinalauditofa <br />Project,MnDOTmayauditandadjusttheindirectcostrateaccordingtothecostprinciplesin2CFRPart <br />200.MnDOTmayadjustassociatedreimbursementsaccordingly. <br />5.3. Reimbursement.TheLocalGovernmentwillpreparepartialestimatesinaccordancewiththetermsofthe <br />constructioncontractfortheProject(s).TheProjectEngineerwillcertifyeachpartialestimate.Following <br />certificationofthepartialestimate,theLocalGovernmentwillmakepartialpaymentstotheContractorin <br />accordancewiththetermsoftheconstructioncontractfortheProject(s). <br />5.3.1. Followingcertificationofthepartialestimate,theLocalGovernmentmayrequestreimbursementfor <br />costseligibleforfederalfunds.TheLocalDƚǝĻƩƓƒĻƓƷƭrequestwillbemadetoMnDOTandwill <br />includeacopyofthecertifiedpartialestimate. <br />5.3.2. UponcompletionoftheProject(s),theLocalGovernmentwillprepareafinalestimateinaccordance <br />withthetermsoftheconstructioncontractfortheProject(s).TheProjectEngineerwillcertifythe <br />finalestimate.Followingcertificationofthefinalestimate,theLocalGovernmentwillmakethefinal <br />paymenttotheContractorinaccordancewiththetermsoftheconstructioncontractforthe <br />Project(s). <br />5.3.3. Followingcertificationofthefinalestimate,theLocalGovernmentmayrequestreimbursementfor <br />costseligibleforfederalfunds.TheLocalDƚǝĻƩƓƒĻƓƷƭrequestwillbemadetoMnDOTandwill <br />includeacopyofthecertifiedfinalestimatealongwiththerequiredrecords. <br />5.3.4. UponcompletionoftheProject(s),MnDOTwillperformafinalinspectionandverifythefederaland <br />stateeligibilityofallpaymentrequests.IftheProjectisfoundtohavebeencompletedinaccordance <br />withtheplansandspecifications,MnDOTwillpromptlyreleaseanyremainingfederalfundsduethe <br />LocalGovernmentfortheProject(s).IfMnDOTfindsthattheLocalGovernmenthasbeenoverpaid, <br />theLocalGovernmentmustpromptlyreturnanyexcessfunds. <br />5.3.5. IntheeventMnDOTdoesnotobtainfundingfromtheMinnesotaLegislatureorotherfundingsource, <br />orfundingcannotbecontinuedatasufficientleveltoallowfortheprocessingofthefederalaid <br />reimbursementrequests,theLocalGovernmentmaycontinuetheworkwithlocalfundsonly,until <br />suchtimeasMnDOTisabletoprocessthefederalaidreimbursementrequests. <br />5.4. MatchingFunds.AnycostsharingormatchingfundsrequiredoftheLocalGovernmentinthisAgreement <br />mustcomplywith2CFR200.306. <br />5.5. FederalFunds.PaymentsunderthisAgreementwillbemadefromfederalfunds.TheLocalGovernmentis <br />responsibleforcompliancewithallfederalrequirementsimposedonthesefundsandacceptsfullfinancial <br />responsibilityforfailuretocomplywithanyfederalrequirementsincluding,butnotlimitedto,2CFRPart <br />200.If,foranyreason,thefederalgovernmentfailstopaypartofthecostorexpenseincurredbytheLocal <br />Government,orintheeventthetotalamountoffederalfundsisnotavailable,theLocalGovernmentwillbe <br />responsibleforanyandallcostsorexpensesincurredunderthisAgreement.TheLocalGovernmentfurther <br />5 <br /> <br />
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