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Audit Requirement: Authorization to Access Data Determine if the agency complies with sections 13.05, Subd. 5, and 13.055 in the operation of portable recording systems and in maintaining portable recording system data. Supervisors conduct quarterly random reviews of BWC data to ensure BWC data is accurately categorized and that BWCs are being utilized in compliance with policy. Nonpublic data is only available to persons whose work assignment reasonably requires access to data. User access to BWC data is managed by the assignment of roles and permissions in Arbitrator 360° Back-End Client and Evidence.com. Permissions are based on staff work assignments. IT, under direction of the Police Department, was responsible for managing the assignment of user rights in Arbitrator. The Investigative Analyst is responsible for managing the assignment of user rights in Evidence.com. The BWC Policy governs access to BWC data. Department members are authorized to access BWC data for legitimate law enforcement or data administration purposes. Arbitrator access is logged in an Excel spreadsheet and/or the case file in the Records Management System. Evidence.com access is captured in the audit trail. When BWC data is deleted from Arbitrator 360° Back-End Client and Evidence.com, its contents cannot be determined. The Roseville Police Department has had no security breaches. A BCA CJIS security audit was in process at the time of this audit. No discrepancies noted. Audit Requirement: Sharing Among Agencies Determine if nonpublic BWC data shared with other law enforcement agencies, government entities, or federal agencies is in accordance with statute. enforcement agencies for legitimate law enforcement purposes only and for the sharing of data with prosecutors, courts and other criminal justice entities as provided by law. Agencies seeking access to BWC data submit a written request. Written requests are maintained in a data request file. Sharing of Arbitrator BWC data is documented in an Excel spreadsheet and the Records Management System dissemination log. Sharing of Axon BWC data is shared via secure electronic sharing within Evidence.com. Sharing is captured in the audit trail. An Evidence.com Sharing Audit report provide documentation of shared Axon BWC data. No discrepancies noted. Audit Requirement: Biennial Audit Determine if the agency maintains records showing the date and time the portable recording system data were collected, the applicable classification of the data, how the data are used, and