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Page 2 of 4 • Proposers would become the preferred caterer at Cedarholm. Renters using the facility may 30 “opt out” of the use of the preferred caterer by paying a non-preferred caterer fee to the city. 31 The proposed fees are: 32 o $150 for groups of 50 or fewer people. 33 o $250 for groups of 50 or more. 34 o $100 for official City of Roseville affiliated groups who opt out, regardless of event 35 size. 36 • Beer, wine and light bar service during all public kitchen/grill hours, with the ability to 37 expand for larger events that are occurring in the Community Building. 38 • Compensation to the city of $750 per month and 4% of all sales. 39 • Proposer will provide all small wares and utilize compostable “to go” containers. 40 • The proposer would be responsible for routine maintenance and service calls for all kitchen 41 equipment. However, the city would retain the responsibility to replace equipment if needed. 42 • The proposers intend to provide a menu and operation that is tailored to the Cedarholm 43 Community Building (Attachment A). 44 • The proposers will work with city staff to determine a name that is acceptable to both parties. 45 Ultimately, the proposal has several anticipated benefits for the community including: 46 • A higher level of food and beverage service than the city can provide. 47 • Management of the kitchen/grill by individuals who have experience in the provision of food 48 and beverage services and event catering. 49 • Kitchen/grill service with the capacity to handle larger events and service a wide variety of 50 rental users. 51 • A “one stop shop” that will allow renters to purchase food and beverage without needing to 52 find a separate food and alcohol vendor. 53 • Permanent bar service that will allow renters access to beer, wine and a light bar during their 54 event without needing to bring in a third-party vendor. 55 • Use of a third-party vendor will allow Parks and Recreation staff to continue to focus on the 56 management of the Cedarholm Community Building and Golf Course, and the provision of 57 year-round recreational opportunities for the community. 58 It should also be noted that by entering into the agreement, the city would need to make several 59 concessions that could be impactful including: 60 • Some loss of flexibility for renters who use the facility, including affiliated groups. As noted 61 above, renters can opt out of the preferred caterer for a fee. Additionally, there are many 62 other facilities available to renters in the parks and recreation system that do not have any 63 catering restrictions. 64 • The city would lose direct control of staffing and kitchen operations. However, the 65 agreement will contain performance standards that the vendor will be expected to adhere to. 66 • In the short term, the proposed agreement could lead to a reduction in facility rentals as 67 small groups who would like to bring in their own food may select other venues. However, 68 given the volume of rentals seen over the past year and the Community Building’s 69 competitive price point, it is anticipated that over time this temporary loss would diminish. 70