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Page 4 of 4 It should also be noted that this proposed agreement does not include a preferred caterer “opt out” 110 for cultural dietary considerations without a fee. With our previous vendor, staff found that the 111 cultural opt out was overused by renters and put staff in the difficult position of determining what 112 was a legitimate cultural accommodation or simply someone who did not want to use the mandated 113 catering vendor. Under the currently proposed agreement, such groups could still “opt out” by 114 paying the non-preferred caterer fee. 115 In observation of this possible concern, an individual with a legitimate cultural concern may submit 116 a timely written appeal to the Parks and Recreation Director for consideration of waiving the non-117 preferred caterer fee for a narrowly tailored cultural need and financial hardship. The Parks and 118 Recreation Director will have the discretion to waive the fee for cultural considerations for up to five 119 events per year, however, it is the intention of staff to use this authority sparingly, if at all. 120 An additional consideration for equity could be price point and access. The proposed agreement 121 seeks to keep the price point as low as is reasonably possible for daily users and facility renters, 122 while fulfilling the vision of a third party vendor. 123 STAFF RECOMMENDATION 124 Authorize staff to enter into an agreement with Burro Loco to provide kitchen/grill service at the 125 Cedarholm Community Building, pending final legal review. 126 REQUESTED COUNCIL ACTION 127 Consider a motion to authorize staff to enter into an agreement with Burro Loco to provide 128 kitchen/grill service at the Cedarholm Community Building, pending final legal review. 129 Prepared by: Matthew Johnson, Parks and Recreation Director 130 Attachments: A: Planned Initial Menu 131 B: Original Proposal Submitted by Burro Loco 132 C: Community Focus Group Scoring Summary 133 D: Draft Agreement 134 E: Presentation 135 136