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Regular City Council Meeting Monday, February 12, 2024 Page 14 Councilmember Schroeder noted on the Finance Commission rewrite, looking at the discussion tonight, it was incorporated putting the EDA and all funds as well as utility rates in there. The Finance Commission did not originally have that in the rewrite. Mayor Roe noted under a number of the Commissions, the meeting frequency was left blank. He thought the only one put in there with a specific frequency was the Planning Commission. Councilmember Etten explained in the current Code and the proposed Code,under meetings and reports,it states Commissions shall meet at least quarterly, except for otherwise required by the City Code or State Statutes.That is actually what is there, and most are meeting monthly. A meeting may be skipped here and there, but the Code outlines at least quarterly and it was talked about maybe adjusting some. He personally thought the Finance Commission, in the current way it is serving, does not need to meet eleven or twelve months a year. He thought it made sense to leave that open and let the Commissions decide how often to meet. Mayor Roe indicated, for clarification, the Commissions are required to meet at least quarterly and beyond that, the Commissions are required to set their annual scheduled meetings and then the Commission determines what that schedule is. Councilmember Etten indicated that is correct. He reviewed an example of the City Code where it states the meeting requirement. Councilmember Schroeder indicated she disagreed with Councilmember Etten on the number of meetings the Finance Commission should have but she agreed that it is easier to cancel meetings than to schedule meetings throughout the year. She thought the Commission could have them scheduled and then decide times that the Commission would not meet. Councilmember Etten noted in the current and proposed Code, this is an area that is not changing. The Commission must meet at least quarterly, four times a year, but the Commission can set their own calendar. He thought the Council should step away from delineating each thing as proposed and just go to what is already in the Code. Councilmember Schroeder indicated she was fine with that. Councilmember Strahan wondered if the Council should propose that the Commission's schedule monthly meetings due to the content, meet no less than once per quarter.