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agreement of the Chair and Staff Liaison if they determine that there is no business requiring a meeting. A special meeting of a commission may be called by the commission chair and/or the City Manager between regular meetings after consultation and approval of both parties. B. Joint Meeting with City Council: At least once a year, each commission shall meet with the City Council to report on the previous year's work and to discuss work plans and pending issues for the upcoming year. Commissions may request additional joint meetings with the City Council whenever necessary to share information or seek guidance. A staff liaison is assigned to assist each commission and will work with the City Manager to schedule any joint meetings. C. Open Meeting Law and Data Practices: All meetings of a quorum of a commission need to be properly noticed and shall be subject to the requirements of State Statutes section 13D, as applicable. Individual commissioners are expected to understand and adhere to applicable state laws and statutes. When a vacancy exists on a commission, a quorum shall consist of a majority of the commission's non-vacant seats. D. Rules of Order: All commissions shall be subject to the same Rules of Order as are adopted annually by the City Council. E. Meetings: Commission meetings shall be held in a public place and the time, date, and location of the meeting shall be publicly noticed. Commission must allow time for public comment on each agenda item and at a Public Comment portion of the agenda at the beginning of each meeting. All meetings shall be televised and recorded for future reference. External site tours by a Commission commission shall be exempt from being televised, but such tours shall be publicly noticed as all other Commission commission meetings. F. Minutes and Reports: Commissions are required to keep a record of all resolutions, transactions, findings, and other actions as well as other recommendations, votes, reports, studies, and other documents created or performed by or for a commission. Minutes of the meeting shall be detailed in the same way as the City Council minutes are written. All documents so recorded are public records. (Ord 1181, 07/20/2015)(Ord. 1528, 6/5/2017) SECTION 2: Title 2, Section 202 "Planning Commission" of the Roseville City Code is amended and renumbered to read as follows: 202.01 Establishment and Membership Purpose 202.02 Meetings and Reports 202.03 Preparation of Comprehensive Plan 202.01 Procedure for Adoption of Comprehensive Plan Strikethrough indicates deleted language,underline indicates new language