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Regular City Council Meeting Monday, May 6, 2024 Page 4 Mr. Trudgeon explained for the most part the fee schedule is organized through the Administration Department. Each year, every department looks at their fees to make sure the fees being charged cover the City's costs. If there are fees that are not needed anymore or are too high the staff will adjust them. Often times there are new fees created due to having to meet regulations. He noted this is an annual review that all department heads go through and look at and bring forth to the Council review and approval. Finance Director Pietrick explained with regard to the utility funds, those are analyzed separate from the fee schedule and are not contained in the direct annual fee schedule. The City has an outside firm assist staff with establishing the rates and charges. There are updates done every two years and staff is in the process of examining what the rates should be. Operating costs and capital costs are looked at as well as the current CIP (Capital Improvement Plan). Inflation factors are also utilized in the process. Staff will be presenting recommendations this fall with regard to the water, sewer and stormwater funds. Staff also factors in the reserve policies that the City currently has specifically for operations but then industry standards with regard to capital reserves. Mayor Roe thanked Ms. Pietrick for the clarification, noting it was good to know that there is a process for utility fees and then a process for other types of fees. Groff moved, Schroeder seconded, accepting the 2023 Annual Finance Reports. Council Discussion Councilmember Groff thanked Ms. Peterson for the thorough report and notes that explained this in a simple way. Councilmember Schroeder thought the main thing is to have that clean opinion and is the key thing with an audit. Public Comment Mayor Roe offered an opportunity for public comment. Ms. Cynthia White, Roseville Ms. White asked if Councilmember Schroeder's questions to the auditor would be made public. Mayor Roe thought as communication of the City, these would be requestable by members of the public as data requests, but it was up to the asker and answerer of the questions if they want to proactively make them public.