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Regular City Council Meeting Monday, May 13, 2024 Page 13 Council and there are ways to keep that as a part of the City's formal process while getting what he thought was the most robust information the City can get, the most important and authentic feedback. For him, if the City is not going to get what it wants out of this, then the City is shooting itself in the foot from the start again. Councilmember Groff explained part of the problem with this one is that it is also people that have been discriminated against in the past, so they have been told to be quiet in the past. They have been made to feel invisible when he says `secret.' Mayor Roe thought visibility of the Commission was important. He clarified that he was not sure staff was saying that if this is in a Commission format, the City is not going to get what it needs. He indicated the Council gets to choose what it wants and theoretically, it should work either way. Councilmember Schroeder thought that was a good point because the Council wants to make sure that staff would get what is needed out of this so she asked if it mattered which format would work best. Ms. Olson thought that staff could work with either format. It is going to depend on the membership and making sure the City is representing the people in the community with all different life experiences. She did not know if having it follow the Commission structure was going to make or break the group, as it is going to be the intent of making sure the purpose statement is outlined,making sure that the group is being used appropriately, that the intent of how the City wants to use the group is there. She did not know if there was a make or break for this group and she thought the work that was going to be done was going to be focused on the purpose, on the scope, the duties and the roles, and it will depend on the membership and making sure that the City gets the right people in that group. Mayor Roe thought the Council should talk about some of things mentioned as barriers: the three-year term on a Commission versus two years on a hybrid; the interview process before the Council; and, the application process. He asked how does the Council feel about those things in terms of what is better for what the Council wants for this group. With the term,he did not know that a three-year term had ever caused somebody to not leave a Commission. He struggled with that a little bit and did not know for sure what the right answer is. Ultimately, the commitment is whatever people can give to the City. Councilmember Groff explained he struggled with that because whenever a person starts on a Commission, there is a learning curve. If there are two-year terms, the first year is the learning curve and then there is one year left to make a difference. He thought the three-year term brings some continuity.