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Regular City Council Meeting Monday, May 13,2024 Page 7 meaningful relationships to other organizations. That was kind of what she thought of but was not sure that fits into here. She still thought that there was an opportunity to create authentic relationships with those connecting groups, whatever those are. She also thought this would fit well with the HRIEC but was not sure if it would work with the group that is being proposed. Mr. Montez reviewed the group formats with the City Council. He explained the benefits of a commission would be transparency and familiarity and the barriers would be the lack of flexibility, lack of accessibility, and application. Ms. Olson noted another benefit that came forward from a Commission member is doing the work in a public space. She reviewed the requirements of a Commission and that can be barriers to people who have to participate in the traditional structure. Mayor Roe stated one of the things he was thinking about was that the childcare and transportation issues were a barrier to some people. He guessed one could argue that having a predictable, regular meeting schedule could potentially help with that and could also be the flip side so it could work both ways. He thought from the accessibility and being on camera, certainly whatever format it is, this group could still have a much more public facing meeting approach as opposed to the MAC where it is a more behind the scenes informal group. The Council can still decide whatever they want to do with is set up. While that is certainly a benefit of the Commission, if the Council decides to go with the other format, he has not made a decision yet himself, noting there are ways to do different things with different formats that may not appear under a benefit or barrier. Councilmember Strahan asked if the City would be able to record meetings, say those meetings were on Zoom, in a non-commission format and have those recordings available on the City website for people to view after the fact. Ms. Olson explained the City has the technology to do so if that is something the Council desires to do. Mr. Montez explained the committee format benefits would include flexibility, accessibility, authenticity, and membership. The barriers would be perceived lack of transparency and lack of familiarity. Ms. Olson noted the piece on the flexibility with a committee,the committee could do a hybrid model if meeting in person whereas currently, with the structure under a commission, the City does not do a hybrid model. In addition to the barriers, she would also add that there has been concern with making sure this group is sustained and making sure the work is continued and ongoing.