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agreement of the Chair and Staff Liaison if they determine that there is no business <br />requiring a meeting. A special meeting of a commission may be called by the commission <br />chair and/or the City Manager between regular meetings after consultation and approval <br />of both parties. <br />B. Joint Meeting with City Council: At least once a year, each commission shall meet with <br />the City Council to report on the previous year's work and to discuss work plans and <br />pending issues for the upcoming year. Commissions may request additional joint meetings <br />with the City Council whenever necessary to share information or seek guidance. A staff <br />liaison is assigned to assist each commission and will work with the City Manager to <br />schedule any joint meetings. <br />C. Open Meeting Law and Data Practices: All meetings of a quorum of a commission need <br />to be properly noticed and shall be subject to the requirements of State Statutes section <br />13D, as applicable. Individual commissioners are expected to understand and adhere to <br />applicable state laws and statutes. When a vacancy exists on a commission, a quorum shall <br />consist of a majority of the commission's non -vacant seats. <br />D. Rules of Order: All commissions shall be subject to the same Rules of Order as are adopted <br />annually by the City Council. <br />E. Meetings: Commission meetings shall be held in a public place and the time, date, and <br />location of the meeting shall be publicly noticed. Commission must allow time for public <br />comment on each agenda item and at a Public Comment portion of the agenda at the <br />beginning of each meeting. All meetings shall be televised and recorded for future <br />reference. External site tours by a commission shall be exempt from being <br />televised, but such tours shall be publicly noticed as all other commission <br />meetings. <br />F. Minutes and Reports: Commissions are required to keep a record of all resolutions, <br />transactions, findings, and other actions as well as other recommendations, votes reports, <br />studies, and other documents created or performed by or for a commission. Minutes of the <br />meeting shall be detailed in the same way as the City Council minutes are written. All <br />documents so recorded are public records. ,m Ea 1491,-0�:742�02�015)(PrEl 152a� sic 2�ni--) <br />SECTION 2: Title 2, Section 202 "Planning Commission" of the Roseville City <br />Code is amended and renumbered to read as follows: <br />202.01 <br />. . <br />Leo indicates deleted language, underline indicates new language <br />Page 25 of 115 <br />