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Attachment C OrganizationalResponsibilities •Provide a primary contact person •Fully participate in the activities presented in the finalized scope of activities for this process •Be open to address unanticipated issues that may arise •Be honest and transparent with consultant and their team •Provide feedback to consultant so they have a fair opportunity to adapt to best meet your needs •Provide requested background information for INspiring SIGHT’s review •Current planning documents •Structure and organizational chart •Board, and staff, email and phone contact information ifdoingindividual interviews •Coordination of any space, logistics, & promotional activities of any facilitated sessions •Technical assistance if it’s necessary to switch from in-person to Zoom sessions •Communicate directly to members, staff, stakeholder, & board about the process, retreat details & supporting interview scheduling with INspiring SIGHT Logistics and meeting space In-person meeting space •Projector & screen, HDMI cord as needed •Large whiteboard(s), (wall size whiteboards are ideal) or two large blank walls (7-8 ft in length) •Multiple easels & sticky easel size paper pads •WIFI access All environmental scanning activities must be completed a minimum of twoweeks in advance of any facilitated retreats to allow time for synthesis and facilitation design. We anticipate environmental scanning to take a minimum of 1-month for creation of questions, administration of focus groups and synthesis of feedback. Your organization will be responsible for any printing necessary for distribution to the board, staff, or for any facilitated meetings and the strategic planning retreat and implementation planning process. The City of Rosevilleagrees to reimburse INspiring SIGHT for printing based on receipts. We anticipate some printing for facilitated retreat sessions for workbooks and stakeholder synthesis. INspiring SIGHT will cover its own mileage expenses and drivetime unless the drive-time is more than 45-minutes or outside of the seven-county Metro. Not Included in this proposal •Coordination of any space, logistics, & promotional activities of any facilitated sessions •Technical assistance if Zoom sessions outside of the planned focus groups become necessary. We request the technical assistant is not someone who is participating as a stakeholder voice so that can fully participate •Promotional activities for getting stakeholder involvement •Communication with stakeholders regarding logistics, weather back-up plans, scheduling etc. •Meal planning and refreshments •Mailing or emailing materials to participants Pg.12 Qbhf!84!pg!2:4