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Attachment 1 City Manager’s Office Memo To:Patrick Trudgeon, City Manager From: Rebecca Olson, Assistant City Manager Date: May 15, 2024 Re: Administration Staffing Plan Introduction In response to the growing demands placed on our Human Resources (HR) division, I am writing to formally request the inclusion of an HR Manager position in the recommended budget for 2025. This request stems from the need to alleviate the significant workload currently handled by the Assistant City Manager, who serves in dual roles as both the HR Director and HR Manager, as well as the Department Head for the Administration department, in addition to duties specific to the role of Assistant City Manager. Current HR Structure and Workload The HR division currently comprises an HR Generalist and an HR Assistant, handling the HR needs of 205 full-time employees and approximately 150 seasonal employees and interns annually. This structure is proving insufficient given the increased workload and evolving responsibilities of the HR department. Increased Workload and Responsibilities The data below highlights the escalating demands on our HR department: 1. Total Applications and Job Postings: Applications have fluctuated significantly, peaking at 1698 in 2023. Job postings saw a steep rise from 36 in 2020 to 82 in 2022, and data through the beginning of April indicate that there have already been 26 in 2024, putting the city on trend for another busy year. 2. Hires Made: Previously, HR did minimal duties associated with seasonal hiring, however in an effort to formalize the process, ensure compliance with the many HR-related laws and regulations, and improved the privacy of data for applicants, HR staff has now taken on a significant role in seasonal hiring. This alone is a full-time job for one HR staff member. Qbhf!259!pg!417