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222 223 Question #5 Does staff have permission to prepare requests for proposals for an architectural 224 firm and a Construction Manager at Risk for Civic Campus project that includes the MOC 225 and LPC? 226 227 Community Engagement Plan 228 As the MOC project moves forward, it is important that the City is in regular contact with affected 229 stakeholders of the project. Therefore, staff has drafted a community engagement plan for the 230 project. Key components of the plan (see Attachment 5) include: 231 Creation of a Civic Campus Final Design Stakeholder group comprised of residents 232 surrounding the project area, a representative of the VFW, representatives from five city 233 commissions (Finance, Parks and Recreation, Public Works, Environment & Transportation, 234 Planning, and Equity and Inclusion), and one City Council member. The stakeholder group 235 would provide input and feedback on the final design of the project. It is intended that the 236 stakeholder group would be operating at the “Involve” and “Collaborate” level of the IAP2 237 Spectrum of Public Participation. (See Attachment 6). 238 The direct Involvement of City Commissions for specific recommendations throughout the 239 project, such as review of financing details by the Finance Commission, consideration of 240 rezoning of the project parcels by the Planning Commission, or the review of the final design 241 of the MOC by Parks and Recreation and Public Works Commissions. 242 To be transparent, a project webpage on the City website will be created that will have 243 timelines, project documents, contracts, and information about the sales tax collection for the 244 public to access. Staff will use social media and the City newsletter to share the information 245 and drive people to the project webpage, especially at key milestones. 246 Regular updates to the City Council and all City Commissions. 247 248 Question #6 Is the engagement approach for the MOC project appropriate and what if 249 anything should be changed or added? 250 251 Additional Items for Discussion 252 VFW. As part of the MOC project, the City will need to purchase the current VFW building and 253 help them relocate. As shown in the Civic Campus Pre-Design Study, it is proposed that a new 254 VFW would be located on the northwest corner of Woodhill and Civic Campus Drive. The purchase 255 and relocation of the existing VFW will be covered by the local sales tax proceeds. The construction 256 of the new facility will need to be funded by the VFW, with the proceeds of the sale to the City most 257 likely going towards the construction costs. There have been a couple of conversations with VFW 258 leadership in 2024 about the project in general and the purchase, relocation, and construction of the 259 new VFW, but there will need to be many more conversations between the City and the VFW to 260 work out the details of the transactions. Staff is expecting these conversations will begin in the next 261 few weeks. Along with the City Attorney, staff is also exploring what the real estate arrangement 262 would be for the new VFW to be located on current City property. Staff will bring forward a 263 discussion about the details and options about the VFW transaction to a future City Council meeting. 264 265 Zoning/Land Use Items. The property upon which the MOC will be constructed will need to be re- 266 guided in the City’s Comprehensive Plan and rezoned. The land for Veterans Park will need to be 267 re-guided and rezoned from Parks and Open Space to Institutional. The properties containing the 268 VFW and the Lexington Shoppes buildings will need to be re-guided from Neighborhood Mixed Use Page 6 of 9 Qbhf!:!pg!6: