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REQUEST FOR COUNCIL ACTION Date: 2/10/2025 Item No.: 10.h. Department Approval City Manager Approval Item Description: Approve Agreement for a Professional Service Agreement Template for Police Contracted Overtime 1 2 Background 3 The Roseville Police Department (RPD) requests City Council approval of a Professional Service 4 Agreement (PSA) template to be used for contracted overtime work conducted by RPD officers. 5 Additionally, RPD seeks authorization for the Police Chief to enter into individual agreements with 6 businesses and individuals using the approved template, allowing for adjustments to meet unique 7 agreements and circumstances, as well as urgent requests or immediate security threats. 8 9 For decades, Roseville Police Officers have provided off-duty and contracted overtime services to deter 10 crime through their presence at various events and businesses. These services have included long-term 11 agreements with businesses, as well as one-time or annual events such as the State Fair, holidays, 12 sporting games, and special events. RPD has also provided off-duty services when a business was 13 faced with a specific threat or security concern. Historically, RPD has not utilized a standardized PSA or 14 consistent billing practices for these arrangements, resulting in varying terms and processes across 15 different contracts. 16 17 To align with best practices and address inconsistencies, RPD recommends implementing a 18 standardized PSA template that ensures fairness and equity in approving and assigning contracted 19 overtime. The template will ensure full reimbursement to the City for services provided, including 20 administrative and equipment costs. Officers will be paid for contracted overtime through City funds, with 21 businesses reimbursing the City directly at consistent and standardized rates. Establishing standardized 22 procedures across all sites ensures compliance with best practices at the state and national levels. The 23 PSA template will be updated annually to reflect rate or any other necessary changes. RPD worked with 24 the City Attorney to ensure the template addresses and clarifies liability concerns and ensures all City 25 interests are protected. The City Attorney has approved the template. 26 27 The proposed changes will promote transparency and consistency in contracting practices, ensuring 28 equitable treatment of businesses and officers. These changes will streamline administrative processes 29 for billing and payment while aligning RPD practices with statewide best practices. By implementing 30 these updates, the City will be better positioned to manage contracted overtime services efficiently and 31 effectively. The standardized rate structure will ensure the City is fully compensated for all contracted 32 overtime services, including officer time, fringe benefits, equipment, administrative costs, and additional 33 expenses incurred. 34 35 Policy Objectives 36 One of the City's aspirations is to be a community where all people feel safe and secure and where trust 37 and mutual respect for police, fire, and emergency responders is fostered. The Envision Roseville report 38 highlighted the importance of maintaining good communication and a collaborative relationship with the 39 community. Additionally, it emphasized the need for businesses to have confidence that they will receive 40 prompt, professional responses from the Police Department. By streamlining contracted overtime Page 1 of 2 Qbhf!231!pg!264