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Regular City Council Meeting Monday, January 22, 2024 Page 2 this felt like a good opportunity to take a look at that scope and figure out what the Commission is because from this opportunity, the Commission has been able to start doing a lot of work around the semantics of what the Commission is doing. She thought that was helping the Commission firm up its work plan. Commissioner Macomber thought this helped the Commission align its activities well with a clear idea of how it is derived from the proposed scope document change and that lets it flow into the processes the Commission will use in the work plan and the activities of the Commission to accomplish the goals. Commissioner Francke explained it allows the Commission to accept a mission and a vision, direct all of their activities towards those, and yet assign a structure which in turn allows the Commission to define objectives within the scope and a workplan for each of those objectives. He noted the Commission is actually in the process of doing that right now. Member Tidball explained after the sub-committee met, he wrote up the initial draft and the entire Commission reviewed and spent time talking about this with a couple of small wording exceptions and then the entire Commission voted on this. Mayor Roe explained the initial process where the scope of the Commission was created. Councilmember Strahan knew the Commission had a problem with retention and wondered if the Commission saw the rewriting as a way to improve that with a different understanding of what the goals and expectations are for the organization. Vice-Chair Becker thought it would and was actually thinking about that on the way to the meeting. She explained having come in about three years ago, just having the opportunity to hopefully set up new people coming in to feel more confident. She has looked at the scope and it feels like something all of the Commissioners are in alignment with and will building off of. She thought it felt like the Commission had built a new foundation. She explained the Commission is concerned about retention, outreach, and getting more youth on the Commission again. To do all of that, she thought the Commission is, right now, involved in the not quite as fun work of consensus workshops, figuring out an action plan and the Commission’s language. This is not the most exciting work and it does not feel, for some of them, why they joined the Commission, to figure it out. But the truth is, this Commission is going to continue to evolve and change as Roseville’s needs and demographics change. She thought the exercise was worthwhile because the Commission needs to practice together as a group being in alignment on their words because much of what the Commission does is about the people in the community and the Commissioners were finding that when going to events. Qbhf!75!pg!354