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Regular City Council Meeting Monday, May 13, 2024 Page 8 Ms. Olson reviewed a hybrid group format with the City Council. She noted it would be in a committee format with ten members, two of them youth, and there would be improved transparency where the meetings would be announced with agendas and meeting minutes. Mr. Montez explained staff wanted to have the best of both models with transparency, flexibility, and accessibility. Councilmember Strahan asked in the hybrid format would the public be invited to attend the meetings. Ms. Olson thought that would be up to the Council. Councilmember Strahan asked if the members would be appointed by the City Council or if it would be a group created by staff. She wondered if the members would be voting on anything and would it possibly include youth members attending Roseville Area Schools who did not live in Roseville. Ms. Olson explained staff thoughts are to make it less burdensome, maybe it could be staff appointed with Council input on some of it. In addition, with the voting, staff was talking about reviewing and providing feedback. She did not know that it would be a formal vote. There would not be the issue at that point if the Youth would be able to vote or not. Regarding being open to the public, it could go either way. There could be some conversations that could be difficult that the Commission may not want to but if the City is going to post the meeting, if it is going to be video taped or recorded and then posted on the website, she did not know if there would be any difference to allowing public to attend. But, there are only meeting minutes that would be something different. With City emails, if someone does not have any email and would want one, the City can provide one if that will help them. But, if it is not going to be subject to open meeting law, she will defer that to the City Attorney, but maybe personal email is okay. City Attorney Tierney thought if the City had the email, it would be public. Under the open meeting law, there is a requirement to have contact information that is accessible to the public so even if that requirement is removed, still it is data that the City has and off the top of her head, she cannot come up with a reason to protect it. The Council and City Attorney Tierney discussed open meeting law requirements. City Attorney Tierney explained if the Council is going to take away that kind of regulation, the open meeting law, and not distinguish in a meaningful way ten years from now, when nobody knows why something happened, mistakes could get made with new assignments being given to Commissions. Then it would trigger the open meeting law but it might not occur to anyone to do that review as that is happening. As the City’s legal counsel, it makes her a little nervous. It does not mean the City can’t do it, but she wanted to mention that. Qbhf!:7!pg!354