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Regular City Council Meeting Monday, May 13, 2024 Page 9 Mayor Roe thought that meant the City needs to be very explicit in however this is approached. Councilmember Etten thought that brought up things he had heard from former members of the HRIEC and some people who were in the public who were not a part of the HRIEC. One of the considerations for having this not be a commission and not videotaped is that it allows for more frank and open conversations. He noted an example was given to him as a member of the MAC who has legal trouble in their past and was able to openly talk about that in what that person considers to be a safe space. As soon as there is a video going and make it open meeting law, that does not become a safe space for that person and the person cannot share personal experiences. When the group talks about how a regulation affects people who have experiences like someone in the group, at some point, that is going to be discussed and may not be something the person wants to be videotaped. The City loses that benefit. Councilmember Etten indicated this is something he heard from people where they felt it was something that changed how that person could talk and operate in the meeting. He thought, for him, it was an important thing to consider. If the City does a commission, then he thought the City cannot have any exceptions to the commission code or it gets very messy. When the person interviews for a position, it will be in front of the Council and that person will need to use Roberts Rules of Orders, but he thinks then the City starts making the space less comfortable. When this happens it may not allow the City to get the people that are needed for that type of commission or would allow the person to fully participate in a way that is so useful for the City. Councilmember Etten indicated he appreciated Councilmember Strahan’s point about internal focus that others agreed on. For him, part of the reason this would be different is because of its extreme internal focus and it is thinking about how the City operates and what are the City policies being reviewed versus the very public output that a lot of the City Commissions have. Those are things that are important for him as he thinks forward about why he would lean away from a commission. He explained this is not about him but about the feedback he has heard and why he thought a distinction here is that internal focus and why a committee approach makes more sense for that, a clear distinction line in how these groups would operate, and what the groups would do in the City. Councilmember Strahan said her biggest concern was that it will get too loose and there is no continuity, because she knows that given changes in the Police Department and having different staff leave, it has had kind of fits and starts. She wants continuity for the people who are involved and an opportunity for it to be successful because the Council is also setting them up for failure if they are not providing an opportunity for it to be consistent. She agreed that setting up a regular meeting and people are a lot better off knowing when this meeting is a set meeting on the calendar. She thought people needed that consistency even if they cannot make it, but she also wanted there to be an expectation that the person is making some type of commitment. She indicated her understanding from the MAC is that it is looser than what the Council probably wants here. She thought it was almost like Qbhf!:8!pg!354