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Regular City Council Meeting Monday, May 13, 2024 Page 10 the hybrid is a third piece that is in the middle somewhere that has some elements of a more formal commission. But, also has the opportunity to create those relationships to which will not be created if some people are on Zoom and some people come whenever they come and that is a part of why this Commission has not been functioning. The HRIEC has not had that continuity of purpose and she wants to set them up for success. She wants to create the right format but was not sure if either of the formats presented is what the City needs. She thought there is something else out there. Mayor Roe noted the HRIEC has been functioning but there have definitely been challenges. Councilmember Strahan agreed. She meant not functioning internally because the City see the person as they leave before their term is up or the person does not seek a second term. In other Commissions, the Council has seen much more continuity of people and just in frustration that it does not succeed in the ways that person had hoped. It could be their own perception of what the person had anticipated it to be. Councilmember Etten stated he agreed, and thought some of the MAC members would agree, and are actually working on more structure right now because of some of these things that Councilmember Strahan talked about. He thought that any group the City has should have a little more formality to it in the application process. But, if the person is working and applying to Mr. Montez and some of the other staff versus sitting around a table, if there is a regular meeting but if it needs to, it could be flexed. With regular meetings, almost everyone works better when they can predict and can adjust. He agreed with having some formality on how the meeting is run but the group does not need Roberts Rules of Order. There should be the ability to have that flexibility but with more structure. Councilmember Strahan wanted to add in what she had heard that staff members often disengaged in what the Commission is. She felt it would benefit the City if there was staff involvement because she felt like staff knows often times what the goals are. Staff does not have to direct the meeting but she felt it would be nice if it was not totally hands off. Maybe that has never been the intent and a perception of some folks, but some folks have indicated that staff is not involved at all and she was hopeful that staff will bring its expertise to that table and help guide folks who maybe have not been trained in as many ways as staff to find some type of end result. Ms. Olson stated she has only heard from Councilmember Etten and Strahan and maybe others can weigh in as well. But, she is hearing about setting up some distinct parameters for this group so that there is structure to it with a regular meeting schedule, maybe agendas or structured agendas and minutes, and looking at what the commitment to the membership looks like. Staff looked at having a two-year commitment rather than a three-year commitment and then talk about what that membership number is and if youth are available. In addition, she thought conversations staff has had is that staff would like to look at this group as a partner in the work being done so it is not always necessarily the group that is giving their feedback, but staff is maybe giving the group some information. Qbhf!:9!pg!354