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REQUEST FOR COUNCIL ACTION Date: 5/5/2025 Item No.: 10.e. Department Approval City Manager Approval Item Description: Approve Renewal of Joint Powers Agreement with the State of Minnesota and Court Data Services Amendment Agreement 1 2 Background 3 The Minnesota Bureau of Criminal Apprehension (BCA) requires criminal justice agencies and their legal 4 representatives to maintain current agreements to access BCA systems and data through the Criminal 5 Justice Data Communications Network (CJDN). These agreements are essential to ensure secure and 6 lawful access to criminal justice information. 7 In 2018, the City of Roseville entered into a Joint Powers Agreement with the State of Minnesota, 8 through the BCA, to provide the City Prosecutor, Erickson, Bell, Beckman & Quinn, access to these 9 systems for the purposes of prosecuting criminal offenses on behalf of the City. A Court Data Services 10 Subscriber Amendment is also required to allow access to Minnesota court records through the 11 Minnesota Court Information System (MNCIS). 12 These tools are used to prepare criminal complaints, review criminal history records, and efficiently 13 communicate between the Prosecutor’s Office, the Roseville Police Department, and the courts. 14 The BCA has notified the City that the current agreements are expiring and must be renewed to maintain 15 uninterrupted access. The updated agreements are nearly identical to the existing ones, with the only 16 change being a minor revision in the Court Data Services Amendment reflecting updated access 17 methods for prosecutors. 18 Per Minnesota Statutes §412.201, for statutory cities like Roseville, the Mayor and City Manager must 19 sign the agreements. 20 The agreements have been reviewed by our prosecuting attorney and our city attorney. 21 22 23 Policy Objectives 24 Maintaining access to BCA systems and court data is critical to the City's ability to prosecute criminal 25 offenses and uphold public safety. Renewing these agreements ensures the Prosecutor’s Office 26 continues to receive the data necessary to perform its legal duties efficiently and securely. 27 28 Equity Impact Summary 29 While this action does not have a direct equity impact, maintaining these agreements helps ensure 30 consistent and fair prosecution of crimes. Continued access to BCA and court data supports 31 accountability within the criminal justice system and helps ensure that all individuals are subject to the 32 same legal processes, regardless of background. 33 Page 1 of 2 Qbhf!214!pg!248